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Licensing and Data Compliance Specialist - Management Analyst 1

State of Minnesota • Saint Paul, MN • 1h ago

Working Title: Licensing and Data Compliance Specialist

Job Class: Management Analyst 1

Agency: Health Department

Job ID : 91764

Location : St. Paul

Telework Eligible : Yes

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers - bidders will be considered simultaneously.

Date Posted : 02/03/2026

Closing Date : 02/09/2026

Hiring Agency: Minnesota Department of Health (MDH)

Division/Unit : Environmental Health / Well Management Central Office

Work Shift/Work Hours : Day Shift, 8:00am-4:30pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $23.98 - $34.69 / hourly; $50,070 - $72,432 / annually

Classified Status : Classified

Bargaining Unit/Union : 214 - MN Association of Professional Employees (MAPE)

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Licensing and Data Compliance Specialist (Management Analyst 1) supports the Well Management Section (WMS) by administering the licensing and registration program for well and boring contractors and managing the well disclosure program for county recorders. This role ensures program compliance, develops and maintains policies and procedures, provides guidance to stakeholders, and improves workflows by transitioning processes from paper to electronic systems. The ideal candidate has strong analytical skills, technical proficiency, and the ability to communicate clearly with diverse audiences.

Primary responsibilities include:

Administer and manage the WMS licensing and registration program, including review, evaluation, processing, and ensuring compliance with regulatory requirements.

Serve as subject matter expert for licensing, registration, and well disclosure processes, providing guidance to county recorders, filers, and external stakeholders.

Analyze and improve program operations, workflows, and administrative procedures, including transitioning from paper-based to electronic systems.

Monitor, track, and report program performance, including key performance indicators (KPIs) and resolution of data or process issues.

Support critical administrative, business, and program operations, participating in improvement initiatives and ensuring continuity and quality of work processes.

This position will have the option of some teleworking; however, it will be based on the business needs of the unit and is at supervisory discretion and only up to 50% of the time for applicants residing in Minnesota or a bordering state within 50 miles of the work location.

Minimum Qualifications

One (1) year of experience administering a licensing or registration program; which include reviewing, processing, and ensuring compliance with program requirements. This experience must also include the following:

Managing data in specialized databases.

Processing fees, generating reports, maintaining records.

Providing critical administrative, business, or program operational support.

Additional minimum qualifications to be assessed during the interview:

Experience performing administrative or office support duties, such as managing correspondence, maintaining records, or handling data.

Strong communication skills, with the ability to convey information clearly and effectively while assisting others.

Experience identifying and implementing process improvements, including transitioning from manual to electronic workflows.

Preferred Qualifications

One (1) year of administrative or technical experience supporting a government licensing or credentialing program, including processing of licenses, registration and permit applications, and fee payments using online systems such as OpenGov.

One (1) year of experience providing customer support (phone, email, and walk-in service) for a government licensing or credentialing program and responding to complex and/or technical questions in a professional setting.

Skills in developing, maintaining, and revising procedures, standard letters and other documentation to ensure compliance with MN Statutes.

Skills in accounting sufficient to reconcile transactions and deposits.

Skills in disseminating information to internal and external stakeholders, including website development, accessibility, and mass emailing.

Experience working with Minnesota Statutes and Rules, and government policies and procedures.

Experience working with realtors or real estate transactions.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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