Posting Information
Posting Number2026288
Posting/Functional TitleAcademic Budget Specialist
University Pay Plan TitleAcademic Budget Specialist
LocationSan Marcos
DepartmentComputer Science
Recruitment TypeUniversity-Wide Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$4,876.00
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
At least three years of budget management experience in a professional setting, utilizing financial software for transactions and reporting.
Experience in a professional role in which it was necessary to communicate with various stakeholders, demonstrating strong interpersonal, oral and written communication skills.
Working knowledge, and extensive use in a professional role with Microsoft Office Suite - including Outlook, Word, Share Point and especially Excel.
High school diploma or GED , plus at least 5 years of experience in a professional office setting, performing administrative and financial duties
Current TXST employee
Preferred Qualifications
Bachelor's degree or higher
Experience using SAP for financial and/or HR tasks.
Experience with using PeopleAdmin and Hire Right for hiring of personnel.
Working knowledge of post-award grant management.
Highly organized and efficient, with extensive use of online file storage and data sharing in a workplace setting.
Understanding of public university policies and procedures.
Job Description
Responsible for coordinating all budget-related matters, including verifying compliance with funding sources and managing personnel budget changes and appointments.
Job Duties
Maintain department personnel files including onboarding of new hires and updates to job titles, pay rates, FTE changes, and funding sources.
Prepare and approve PCRs in line with established policies and procedures within the Academic Affairs division.
Process purchasing and accounts payable transactions, such as setting up purchase orders, monitoring the department purchasing card activity, submitting for reimbursements to employees, and process payments to vendors.
Department Timekeeper responsible for maintaining accurate and timely records of employee work hours, leave usage, and payroll-related data for the department.
Manage multiple budgets - salary, operating, and research budgets. Budget management includes budget line adjustments, transfers between budgets, calculations of salaries and fringes, forecasting expenditures and preparing financial reports.
Assist with budget development as it pertains to salaries and expenditures.
Conduct expenditure research, compile data, and prepare reports.
Research, request quotes, and prepare purchase orders. Validate invoices to purchase orders and Goods Receipts/Research discrepancies. Reconcile Goods Receipts to items received on purchase orders. Contact vendors about damaged, lost/late, or return orders.
Resolve problems related to the recording, reporting, and monitoring of financial activity.
Consult with faculty and provide recommendations on budget and financial questions, decisions, risks, practices, rules, and processes.
Perform other duties as assigned.
Additional Information to Applicants
Job Open Date02/02/2026
Job Close Date (posting closes at midnight)02/13/2026
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/55797
Applicant Document
