Executive Assistant to the President

Clark State College • Springfield, OH • 11h ago

Description

The Executive Assistant to the President provides confidential executive support for a wide variety of complex professional administrative duties for the President. This role relieves the President of administrative @type functions in order to increase the time available for executive-level responsibilities. The Executive Assistant has discretion in planning, organizing, and implementing the President's routine affairs and relies on experience and judgment to plan and accomplish goals and to ensure timelines are met. This position builds relationships with all constituent groups to ensure openness with the President and the office itself. Shift: Monday - Friday; 8:00am - 5:00pm. Evenings and weekends, as needed. Location: Springfield Location

Manages the Office of the President to ensure maximum productivity, effectiveness, and efficiency:

Office Organization

Receptionist

Purchases equipment, material and supplies

Processes payment requests, purchase orders, and reconciles purchasing card expenditures/reports

Handles all first-line student, staff and community complaints

Communication link to all college constituencies

Supervises and plans work for college work study students, when employed

Assists the President through a variety of support functions:

Serves as creative authority on President's Office documents, communications, and presentation materials

Researches, prioritizes, tracks, and follows up on issues addressed to the President

Controls President's calendar and appointment scheduling

Final authority on President's travel arrangements and appropriate reimbursements

Analyzes President's Office expenditures to ensure budget compliance

Manages the President's Discretionary Fund

Maintains the confidentiality of the office

Provides administrative support for the Board of Trustees:

Prepares electronic Board meeting packets

Takes and prepares Board of Trustees meetings and committee meeting minutes, tracks meeting attendance, and maintains official Board of Trustees documents and files

Coordinates travel arrangements for Board members as needed

Coordinates other duties as assigned with Chief of Staff and Coordinator of Board Operations

Serves as a liaison to the internal college community:

Creates and/or coordinates campus-wide events, communications and presentations

Creates written, verbal, and electronic communications from the President/President's Office to faculty and staff

Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students, faculty and the community

Leads the Campus Administrative Professionals group

Coordinates the Sunshine Fund with assistance from Human Resources

Maintains proactive interface with all outside agencies, institutions of higher education, and state/national groups in contact with the President's Office on a broad range of issues, many of which are confidential in nature.

All other duties assigned by supervisor

Knowledge and Skills Experience Two years to five years of similar or related executive assistant experience preferably in higher education, or formal secretarial education, or equivalent combination of education and experience. Education A Bachelor's degree. Certificates, Licenses, and Registrations: Requires travel to multiple campus locations; a valid driver's license and/or dependable transportation i

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