Senior Administrative Program Coordinator, Texas McCombs

UNIVERSITY OF TEXAS AT AUSTIN • Austin, TX • 6h ago

WSFM Program Coordination:Program Coordination and Administrative DutiesMaintain and update a WSFM CRM system, including student and alumni records, investment banking interview tracking, and inbound alumni engagement.Develop standardized onboarding packets for WSFM students to manage application and selection processes for WSFM participants.Manage and centralize database of historical investment banking interview questions sorted by year and bank.Oversee budget operations including annual budget preparation, monthly expense tracking, and income/gift reporting.Alumni and Corporate EngagementCreate and manage new-to-be-formed WSFM-Investment Banking Center web site.Coordinate alumni involvement in investment banking recruiting and advisory activities.Establish and manage the new-to-be-formed WSFM Advisory Committee, including planning the annual advisory event including dues processing.Draft and distribute quarterly newsletters to alumni, donors and partners, highlighting WSFM progress and opportunities.Partner with Development and External Relations, Career Management and Corporate Relations and other School and University stakeholders to meet programmatic goals.Event Planning and Travel CoordinationCoordinate all WSFM-related classroom, speaker, and networking events. Obtain necessary approvals, process vendor payments, and reconcile IDT charges.Oversee event and travel logistics for 45 annual trips to New York, including company visits, alumni receptions, and council meetings.Marketing and CommunicationsDesign and manage WSFMs social media presence, including Instagram and LinkedIn WSFM Group activities in accordance with University and McCombs policy.Create creative, sophisticated yet professional content to highlight student and alumni achievements, promote events, and strengthen brand recognition.Ensure consistent messaging across all communications channels, including newsletters and external reports. Finance Department Administrative Operations:Front Office SupportOversee main office day-to-day operations which consists of answering telephone calls, assisting faculty with photocopying, room reservations, assisting students, maintaining equipment inventory, maintaining office supply inventory, making coffee, sorting and distributing mail, maintaining the department webpage, and supervising the student staff.Events and Seminar Series CoordinatorWork with faculty to coordinate the department's seminar series which consists of submitting prior approval paperwork (RTAs and OOEFs), making hotel reservations, scheduling meetings with faculty, and processing reimbursements using the McCombs Intranet.This position will also coordinate department events which may include creating invitations, tracking RSVPs, and processing contracts for catering or venue rentals.Purchasing and PaymentsInitiate purchases, payments, contracts, and POs for the department.Assist faculty with research-related purchases and travel reimbursements.Process vendor payments using the McCombs Intranet or ProCard.Other related functions as assigned

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