Property Administrative Assistant

Robert Half • Tinton Falls, NJ • 4h ago

Description

Our client is looking for a highly organized and proactive Property Administrative Assistant to join their team in the Tinton Falls, New Jersey area. In this role, you will provide essential administrative support to property managers, vendors, and homeowners, ensuring smooth operations across multiple properties. Your contributions will help maintain effective communication, streamline processes, and uphold high standards in property management.

Salary is 50,000 - 55,000.

Benefits include medical, dental, vision, life and long-term disability insurance, 401k, and PTO.

Responsibilities:

Compose and distribute correspondence to vendors, contractors, and employees in a timely and detail-oriented manner.

Respond to homeowner maintenance calls promptly, coordinating with the maintenance team to ensure issues are resolved efficiently.

Create, monitor, and update work orders to assist property managers in managing tasks effectively.

Process invoices from contractors, utility providers, and other vendors, ensuring accuracy and adherence to deadlines.

Prepare and send delinquency notices to homeowners, maintaining compliance with association policies.

Assist property managers with resale transactions and support new owner onboarding processes.

Track annual insurance policy renewals for all properties to ensure uninterrupted coverage.

Conduct annual workers' compensation audits in collaboration with insurance agencies.

Oversee the ordering and distribution of supplies to meet operational needs.

Requirements - High school diploma or equivalent is required.

Exceptional organizational skills with the ability to manage multiple tasks simultaneously.

Proficiency in Microsoft Word, Excel, and Outlook.

Strong interpersonal skills with the ability to communicate professionally and diplomatically with homeowners, tenants, and team members.

Self-motivated and capable of working both independently and collaboratively.

Previous experience in a Homeowner's Association or property management role is advantageous.

Familiarity with insurance policy renewal processes is preferred.

Knowledge of administrative practices in real estate or property management is a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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