Accounts Payable Specialist

ATMI Precast • Aurora, IL • 7h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13249328

ATMI Precast is a 35-year old design-build precast construction manufacturer supporting complex structural projects across multiple markets. Our accounting team plays a critical role in keeping projects moving by ensuring vendors, subcontractors, and suppliers are paid accurately and on time.

As an Accounts Payable Specialist, you will own the day-to-day AP function in a fast-paced construction environment. You will work closely with Project Management, Purchasing, and Operations to manage high-volume invoices, job-cost coding, and compliance requirements that are specific to construction and precast manufacturing.

If you are detail-driven, understand construction accounting, and are comfortable working in Sage, this role offers stability, ownership, and visibility across the organization.

Summary

The Accounts Payable Specialist is responsible for processing vendor and subcontractor invoices, maintaining accurate job cost coding, managing payment cycles, and ensuring compliance with construction-specific requirements such as lien waivers and purchase orders. This role requires prior experience in construction accounting, hands-on experience using Sage accounting software, and a strong understanding of Sage Accounts Payable system functionality, including three-way matching and system upgrades.

Responsibilities

Process high-volume vendor and subcontractor invoices with accurate

job, cost code, and phase coding

Perform three-way matching in Sage Accounting: Purchase Order (PO),

Vendor Invoice, and Receiving Report (or Goods Receipt)

Match invoices to approved purchase orders, receiving documentation,

and internal approvals

Enter, manage, and maintain invoices within Sage Accounts Payable in

a construction accounting environment

Support or participate in Sage system upgrades, enhancements, or

module implementations related to Accounts Payable

Assist with installation, configuration, or testing of Sage Accounts

Payable features in coordination with accounting leadership or external vendors

Prepare and process weekly check runs and ACH payments

Review and manage lien waivers, W-9s, and vendor compliance

documentation

Resolve invoice discrepancies by working directly with vendors,

Project Managers, Purchasing, and internal teams

Maintain organized AP files and documentation for audit and

record-keeping purposes

Reconcile vendor statements and follow up on outstanding issues

Assist with month-end close activities related to accounts payable

Support continuous improvement of AP processes, controls, and system

workflows

Communicate professionally with vendors and internal stakeholders

Requirements

::: {bind="html: Job.Requirements"}

Accounts Payable experience in the construction industry

Hands-on experience with Sage accounting software (Sage 100, Sage

300, or similar)

Experience working with Sage Accounts Payable system upgrades,

installations, or enhancements

Strong understanding of three-way match processes within Sage (PO /

Invoice / Receiving)

Solid knowledge of construction job costing and cost codes

Experience processing subcontractor invoices and

construction-related documentation

High attention to detail with strong organizational skills

Ability to manage multiple priorities in a deadline-driven

environment

Strong communication skills and a collaborative mindset

Environment and Physical Requirements

Primarily office-based with standard working hours

Occasional overtime during billing cycles or reporting deadlines

Preferred Qualifications

Experience in manufacturing or precast concrete environments

Familiarity with lien waivers, retainage, and progress billing

support

Experience working closely with Project Management teams

Exposure to audits or financial reporting support

:::

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