Accounting Coordinator

Aston Carter • Downers Grove, IL • 15h ago

Job Title: Accounting Coordinator

Job Description

We are seeking a dedicated Accounting Coordinator to join our team. The ideal candidate will manage the timely collection of past due receivables and act as a liaison between various departments and customers. This role involves preparing and distributing invoices, verifying payments, and performing complex account reconciliations using ERP and Microsoft Access software.

Responsibilities

Address timely collection of customers' past due receivables via email and phone.

Determine when to place or release customer credit holds.

Act as a point of contact between customers and internal teams such as Accounts Receivable, Accounts Payable, Order Entry, Customer Service, and Sales.

Prepare and distribute invoices through email, portal upload, or mail, along with supporting documentation as required.

Analyze customer account data using ERP and Microsoft Access software.

Verify receipt of invoice payments and follow up on defaulted payments.

Effectively address customer questions via calls and emails.

Perform complex customer account reconciliations and address issues with various internal departments.

Maintain customer credit terms and credit limits, and manage the release of orders from credit hold.

Compile, sort, and match documents such as invoices and vouchers. Key and file checks and purchase orders.

Calculate, prepare, and process accruals and account reconciliations for month-end.

Follow up with departments on action items.

Prepare reports related to Accounts Receivable.

Interact with auditors during annual and mid-year audits.

Essential Skills

Experience in accounting, accounts receivable, accounts payable, general ledger, and finance.

Ability to work independently due to limited training availability.

High proficiency in Microsoft Office, especially Excel.

Experience with ERP software systems such as SAP, Oracle, etc.

Experience with Microsoft Dynamics is a plus.

Additional Skills & Qualifications

High School Diploma or GED required.

Two or four-year college degree in accounting or finance preferred.

Two or more years of experience in an accounting or administrative support role.

Excellent planning and organizational skills.

Ability to manage multiple deadlines in a fast-paced office environment.

Work Environment

The position is located at the corporate office in a high-rise building in Downers Grove. Candidates will gain exposure to various sub-companies within the organization. The office is shared with the entire finance team.

Job Type & Location

This is a Contract position based out of Downers Grove, IL.

Pay and Benefits

The pay range for this position is $28.00 - $34.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Downers Grove,IL.

Application Deadline

This position is anticipated to close on Feb 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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