Operational Accounting Manager

American Society of Anesthesiologists • Schaumburg, IL • 2d ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13247025

OPERATIONAL ACCOUNTING MANAGER

SCHAUMBURG, IL FLEXIBLE HYBRID SCHEDULE

Feel good about your workand your workplace.

The American Society of Anesthesiologists (ASA) team provides education, resources, and advocacy to

help our members improve the experience and safety of patients in their care. You can be a part of this

important workjoin more than 160 change-makers, collaborators, and advocates as we continually work

towards excellence.

We live our core values of collaboration, dedication, commitment, and improvement every day. And we

know that diversity in the way we look, think, learn, and live makes everything ASA does better. Our

policies, culture, and people strengthen this commitment every day. As a result, ASA has been named

one of the Best and Brightest Companies to Work For in Chicago and the Nation for the past nine years.

ASA offers flexible hybrid work arrangements, a \"dress for your day\" mindset, generous time off, plus

professional development and educational benefits, so you can write your own story. What\'s more

because ASA is a professional associationnot a corporationwe value performance over profits.

Be part of a collaborative, caring community.

Position Summary:

The Operational Accounting Manager is responsible for managing the accounts payable (A/P), cash

receipts and accounts receivable (A/R), and payroll functions of the Accounting Department for the

American Society of Anesthesiologists (ASA) and Foundations. Management scope includes people,

process, and related technology. Responsibilities include providing leadership and direction to the

individual(s) within the work team.

Primary Position Responsibilities:

Oversees the A/P functions of ASA and foundations. This includes the day-to-day operations of

A/P and annual 1099 process. Ensures all A/P is processed timely, per GAAP requirements,

and AP information is transmitted to bank timely. Ensures the accuracy of A/P in terms of coding

for financial statement inputs and compliance with ASA governing documents as well as IRS

requirements. Oversees timely submission of weekly check registers to Treasurers and respond

to inquiries on disbursements as required.

Oversees invoicing and cash application for ASA and the Foundations. Ensures all activity

follows GAAP and A/R aging balances are within acceptable levels. Coordinates with the

financial accounting group to ensure accuracy of invoicing and payment posting.

Provides oversight of payroll for ASA and Foundations. Additionally, acts as liaison for pension

plan audits as needed.

Manages work team and resources, including workload and prioritization. Builds and cultivates

successful team of high-performing staff who demonstrate strong commitment. Ensures the

department meets deadlines and monitors performance against department goals.

Implements and maintains appropriate internal controls over A/P, A/R and Payment Processing,

and Payroll. Ensure all ASA and foundations are following best practices when it deals with

system integration (AMS and accounting system), banking (use of lockboxes) and payments

(use of ACH). Independently seeks out, document, update, and act as a Subject Matter Expert

(SME) in the establishment and maintenance of process and procedure guidelines in concert

with Generally Accepted Accounting Principles. Actively seeks out and implements accounting

related process improvements. Actively manages tools, including association management

system, payroll system, and expense reporting system.

Actively participates in the ASA month-end close process. Ensures payment receipts, AP

payments, and AMEX expenses are processed timely and accurately. Provides follow up during

close process on expense postings and balance sheet items. Creates and approves payroll, AP,

and other journal entries as needed. Oversees reconciliations assigned to the Accounting

Clerks are complete on time, reviews for accuracy, and ensure adjustments are processed in a

timely manner.

Oversees the daily commercial banking activities to ensure ASA and Foundations receive the

use of products and services to enhance operations and manage cash flows. Acts as a liaison

with banks in managing bank accounts for ASA and Foundations. Oversees the set up, and

manages the merchant accounts and PayPal accounts for ASA and Foundations.

Oversees the ASA Corporate Card account program and out-of-pocket expense reimbursement

program, including acting as program administrator, managing cardholders accounts, and

managing new card requests. Oversees timely submission of cardholder expense reports and

supporting documentation and expense posting to GL. Monitors cardholder compliance with

ASA established policies.

Complete annual applications for all

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