Sr. Administrative Assistant

J&J Family of Companies • Bedminster, NJ • 2h ago

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and less invasive, and?solutions are personal.?Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.?Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Bedminster, New Jersey, United States, Titusville, New Jersey, United States of America

Job Description:

Intra-Cellular Therapies is rapidly expanding our commercial team to support the pending FDA-approval of lumateperone, and we are looking for an Sr. Administrative Assistant to join our team. This position will report directly to the SVP, Head of Marketing and requires an experienced administrative professional who can effectively manage several tasks and managers simultaneously. The position is responsible for administrative support to the commercial leadership team (SVP, Head of Marketing, Sr. Director, Franchise Strategy & Key Accounts) and the Directors within the commercial team.

Responsibilities

General administrative support for assigned Sr. Vice Presidents and their direct reports, including scheduling meetings and appointments, general data entry, information updates, reporting requirements, preparation of routine correspondence, copying and distribution of documents.

Travel coordination (flights/hotels/transportation) and expense reporting.

Support coordination of small and large meetings with internal and external business partners.

Support vendor purchase requisition and invoicing.

Support the general administrative duties in the Bedminster, NJ office, along with other administrative assistants, including reception coverage, managing conference room scheduling, ordering materials and office supplies and office visitors.

Attendance in the Bedminster, NJ office will be important; working remotely is expected to be occasional.

Location may be changed to Titusville, NJ within the next calendar year.

Other projects and duties as assigned.

Qualifications

Minimum Education: High School Diploma/GED required, Bachelors Degree preferred.

Experience Required: 5+ years experience in an administrative support role for senior executives.

Experience in fast paced, corporate environment.

Project management experience.

Previous experience in the pharmaceutical industry preferred.

Advanced skill level in MS Office including proficiency in Word, PowerPoint, Excel and Outlook.

Basic knowledge of teleconference and videoconference services.

Must be able to maintain the highest level of confidentiality, integrity and discretion.

Must be able to multi-task and work with changing priorities.

Excellent verbal, written, organization and interpersonal skills required.

Client service oriented. Detail oriented.

Fluency in spoken and written English is required.

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Filing Documents, Microsoft Office, Office Administration, Process Oriented, Professional Ethics, Telephone Etiquette, Travel Planning, Typing

The anticipated base pay range for this position is :

$50,000.00 - $80,500.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

This position is eligible to participate in the Company's long-term incentive program.

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation -120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year

Holiday pay, including Floating Holidays -13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave - 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave - 80 hours in a 52-week rolling period10 days

Volunteer Leave - 32 hours per calendar year

Military Spouse Time-Off - 80 hours per calendar year

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