Accounts Payable Clerk

Aston Carter • Northbrook, IL • 8h ago

Job Title: Accounts Payable Clerk

Job Description

Join our dynamic team as an Accounts Payable Clerk, where you will be responsible for processing incoming invoices and performing routine accounting tasks. You will play a crucial role in ensuring the timely and accurate handling of invoices, preparing journal entries, and maintaining thorough documentation according to company policies and accounting practices.

Responsibilities

Review all invoices and check requests for appropriate documentation and approval prior to payment.

Process high volume 3-way match invoices, handling approximately 4,000 invoices per month for a team of 6-8 people.

Prioritize invoices based on cash discount potential and payment terms.

Respond to vendor inquiries promptly and professionally.

Reconcile vendor statements, researching and correcting discrepancies.

Maintain accurate and thorough files and documentation.

Sort and distribute incoming mail.

Assist in month-end closing processes.

Provide support for other administrative functions as needed.

Enter invoices timely and accurately, processing over 50 invoices daily.

Ensure proper approval of invoices in line with company payment approval policies.

Prepare required reports and communicate effectively with internal and external customers.

Scan documents, process mail, and complete filing tasks.

Maintain both electronic and paper files within the department.

Collaborate effectively with the AP team, AP lead, and AP supervisor.

Essential Skills

1+ years of Accounts Payable experience preferred, but open to entry-level candidates with an accounting/finance degree and internship experience.

Proficiency in Excel (filter, sort, formatting, copy and paste, sum/if functions). Pivots and vlookups are a plus.

High School Diploma.

Strong communication skills.

Ability to follow directions and work effectively with multiple systems.

Tech-savvy and office savvy, with experience in Outlook and Excel.

Work Environment

This position offers a hybrid work schedule, with 2 days of remote work and 3 days in the office. The specific in-office days are flexible, with everyone working remotely on Fridays. The office team consists of 9 members, and the dress code is business casual. Work hours are from 8 AM to 5 PM, Monday through Friday. Initial training will occur in the office for 4 days a week over the first 4-6 weeks or until the candidate is ready.

Job Type & Location

This is a Contract position based out of Northbrook, IL.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Northbrook,IL.

Application Deadline

This position is anticipated to close on Feb 11, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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