Executive Assistant

Robert Half • Lansing, MI • 1d ago

Description

The Executive and Administrative Support Specialist provides critical administrative assistance to the Associate Vice President (AVP), managing routine operations and special projects. The role requires exceptional organizational skills, the ability to handle competing priorities, and a commitment to confidentiality and professionalism. This position is responsible for creating an efficient, thoughtful, and responsive administrative environment.

Key Responsibilities:

Supervise and delegate tasks to student employees.

Oversee the physical divisional office space, maintain inventory of supplies, coordinate daily custodial and facility services, and uphold a clean, professional office environment.

Schedule, manage, and prioritize the AVP's calendar, including meetings, appointments, and deadlines.

Read, analyze, and route incoming memos, reports, and submissions to prioritize the AVP's workflow.

Screen and route telephone calls and correspondence, provide information, and direct inquiries to appropriate parties with discretion.

Draft, edit, and finalize documents, correspondence, email communications, and spreadsheets using MS Office applications.

Conduct research and compile data to create reports, presentations, and proposals for the AVP or other leaders.

Collaborate with Conference Services and additional staff to coordinate and support divisional events and activities throughout the year.

Support various event logistics, administrative tasks, and data entry as assigned.

Maintain highest levels of confidentiality while managing sensitive information.

Requirements

Required Qualifications:

Associate's Degree from a regionally accredited college or equivalent combination of education and experience.

Progressively responsible administrative or executive support experience.

Proven ability to use a broad suite of office technology for administrative purposes.

Exceptional verbal and written communication skills.

Demonstrated ability to prioritize multiple tasks and deadlines in a fast-paced environment.

Experience in administrative leadership or having held progressive administrative responsibility.

Preferred Qualifications:

Proficiency in MS Office and other technology platforms used within the institution.

Strong interpersonal and professional communication abilities, both internally and externally.

Ability to communicate sensitive information effectively and maintain confidentiality.

Experience leading others to achieve multiple objectives under tight timelines.

Demonstrated flexibility and resourcefulness in adapting to evolving organizational needs.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Account Director Senior- Large Enterprise

Lumen • Lansing, MI • 2min ago

About Lumen Lumen connects the world. We are igniting business growth by connecting people, data and applications - quickly, securely, and effortlessly. Together, we are building a culture and company from the people up...

2min ago

Go to Apply

Accessibility Specialist

TEKsystems • Lansing, MI • 8min ago

IT & Engineering

We're looking for someone who's passionate about creating content that everyone can access and enjoy. In this role, you'll work in Sitecore to design and publish accessible web pages, improve documents and digital assets...

8min ago

Go to Apply

Account Executive, Endoscopic (TN, N MS, and N AL)

Fujifilm • Lansing, MI • 10min ago

Sales & Marketing

Position Overview The Account Executive, ES (Territory - New Hamphire, Vermont, Maine) is responsible for the generation of sales revenue for the organization through personal interaction with prospective customers withi...

10min ago

Go to Apply

Account Executive, Endoscopic (NYC/NJ)

Fujifilm • Lansing, MI • 17min ago

Sales & Marketing

17min ago

Go to Apply

Electrical Engineer (Jr-Mid Level)

Insight Global • East Lansing, MI • 17min ago

IT & Engineering

Job Description A client in the Lansing MI area is seeking 5 Electrical Engineers to join their team for a full-time opportunity. In this role, the Electrical Engineer supports a broad range of on-site project activities...

17min ago

Go to Apply

Senior Project Electrical Engineer - Buildings

Colliers Engineering & Design • Lansing, MI • 19min ago

IT & Engineering

Overview Colliers Engineering & Design is currently looking for a Senior Project Electrical Engineer to join our Building Engineering Services team in the Lansing, MI office! To be considered, we ask that candidates...

19min ago

Go to Apply

Software Engineer

Teradata • Lansing, MI • 19min ago

IT & Engineering

Our Company At Teradata, we believe that people thrive when empowered with better information. That's why we built the most complete cloud analytics and data platform for AI. By delivering harmonized data, trusted AI, an...

19min ago

Go to Apply

Software Engineer

Teradata • Lansing, MI • 21min ago

IT & Engineering

21min ago

Go to Apply

Culinary Supervisory (Catering)- Michigan State University

Compass Group, North America • East Lansing, MI • 24min ago

Retail & Hospitality

Levy Sector We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1501169 . The advertised program is an AI recruiting assistant that helps you apply to j...

24min ago

Go to Apply

State Administrative Manager 15

State of Michigan • Lansing, MI • 25min ago

Management & Administrative

State Administrative Manager 15 Print ( https://www.governmentjobs.com/careers/michigan/jobs/newprint/5210574 ) Apply ? State Administrative Manager 15 Salary $46.39 - $66.73 Hourly Location Lansing, MI Job Type Permanen...

25min ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.