Executive Assistants

Robert Half • White Plains, NY • 4h ago

Description

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to support senior-level executives in managing daily operations and strategic initiatives. The ideal candidate will excel in time management, communication, and multitasking while maintaining a high level of professionalism and confidentiality. This role goes beyond traditional administrative duties, combining executive support with contributions to key business processes and initiatives, including leveraging technology and driving efficiencies.

Key Responsibilities:

Executive Support:

· Manage executive calendars, schedule meetings, and coordinate travel arrangements.

· Prepare meeting materials, agendas, and follow-up correspondence.

· Handle high-volume email management, including prioritization and delegation.

Administrative Duties:

· Maintain and organize files and records, ensuring easy access to essential documentation.

· Process expense reports, invoices, and purchase orders accurately and on time.

· Monitor and manage special projects as assigned.

Communication and Collaboration:

· Act as a liaison between executives and internal/external stakeholders.

· Facilitate communication and collaboration across departments and teams.

· Draft and proofread correspondence, presentations, and reports.

Operational Efficiency:

· Anticipate executive needs and proactively address them.

· Prioritize and manage multiple projects with tight deadlines.

Align work deliverables with broader strategic objectives

Requirements

· Advanced proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and familiarity with collaboration tools (e.g., Slack, Microsoft Teams).

· Strong knowledge of CRM platforms and workflow automation tools is highly desirable.

· Exceptional written and verbal communication skills.

· Ability to maintain discretion and handle confidential information with trustworthiness.

· Highly detail-oriented with superb time management and organizational abilities.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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