Graduate Program Professional
Requisition Number: 69654
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 08-Feb-2026
Date Posted:
Job Summary
The Department of Applied Mathematics at CU Boulder invites applications for The Graduate Program Professional position! This role is responsible for oversight, management, and administration of the graduate programs. This includes collaborating with faculty, staff, and students to implement strategies to enhance the opportunities, performance, retention and graduation rates of the students. The position serves as the clearinghouse for rule, policy, and graduate program changes and is responsible for informing faculty, staff, and students of these changes as well as developing strategies to implement those changes.
Management of the graduate student application and recruitment process is an essential function of the position, including assuring that applications are complete for review by the admissions committee so that recruitment can be completed in a timely manner. The position advises students of admissions policies and information about the graduate program, followed by planning and organizing graduate student recruitment weekends, extending offers, and tracking and documenting acceptances and rejections. New and continuing students are advised throughout the program, and their progress is tracked. This position serves as the initial contact for inquiries, assisting with problems, and advising for completion of the program. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The Department of Applied Mathematics has its origins in the turn of the 20th century, and evolved out of the Department of Engineering Mathematics. The department instructs thousands of students and has a major research presence in computational and physical/biological mathematics and the statistical sciences. The faculty is composed of 21 tenured or tenure track faculty and nine full time instructors. In addition, the department is home to more than 90 graduate students including approximately 45 teaching assistants, about 160 applied math majors, 130 statistics and data science majors, 100 minors and a thriving accelerated Bachelor's/Master's 5-year program.
The department strives to be a leading program of applied mathematics. In 2018, the US News & World Report ranked the unit's graduate program 14th in the nation. The unit also ranked positively in many measures by the National Research Council in its 2010 decadal survey.
What Your Key Responsibilities Will Be
Graduate Program Management and Administration:
Maintain daily programmatic responsibilities for the department, coordinating procedures and policies between the Graduate School and the College of Arts and Sciences as well as with various other campus departments.
Advise graduate students on admission, coursework, degree requirements, University/department policies and regulations, critical due dates, etc. Maintain graduate student records, track progress , and provide reports to the department, College, Graduate School as required.
Identifies student eligibility for achievements and awards. Coordinates with faculty to identify potential awards and applicants, notifies students, assists with the provision of information about application processes, and works with faculty to ensure that applications are complete.
Assists with the development and implementation of academic year teaching assignments, in coordination with the Undergraduate Program Chair and Graduate Program Chair. Draft semesterly offer letters for Teaching Assistants, Research Assistants, and Graduate Program Teaching Instructors, etc. Implements all hiring processes, informs students about processes and procedures, and works to ensure a smooth hiring process and resolve questions. Tracks work study awards and funding distributions. In addition, nominates faculty and outside authorities for Graduate Faculty Appointments, which enables them to teach graduate-level courses, sponsor Independent Study at the graduate level, and be committee members of defenses and examinations of individual students in the department
Coordinate on-campus functions such as the new student orientation for incoming graduates and graduate student teaching assistants. Keep students informed of pertinent information for graduate education and career opportunities.
Collaborates with Business Manager and Graduate Director to manage graduate program budgets, including university fellowship and recruitment funds, department graduate program operating budge,t and gift funds. Processes awards for graduate students.
Ensure that students have completed and understand how to complete the required paperwork for program milestones.
Guide students who are nearing graduation with scheduling of thesis and dissertation defenses, submitting final Graduate School documents, and other requirements for graduation. Assist in organizing and conducting department commencement ceremony where applicable.
Attends all graduate school trainings, workshops, and information sessions offered to the graduate program professional in order to stay current on processes and procedures.
Graduate Recruiting:
Manage the administration of graduate recruiting with the faculty admissions committee throughout the entire process. Advise the faculty admissions committee chair and the graduate director of potential or actual problems with graduate application processes and recommend solutions to enhance the recruitment process.
Develop and implement processes to meet the needs of the department's admissions protocols, including systems to assist in analyzing and evaluating relevant data of the applicant pool.
Track electronic application files through faculty review and the admission process. Determine/implement schedules and itineraries for graduate applicant recruitment visits to campus that stay in sync with campus regulations and meet departmental budget requirements. Develop and disseminate visit itineraries for recruits with faculty and current graduate students. Submit official admissions documentation in a timely manner and handle all student correspondence regarding application requirements and admission decisions.
Advising:
Advises graduate students from the time they apply to the program to the time they graduate to ensure a smooth and positive experience over their tenure in the program.
Monitor student enrollment each semester and provide information for A&S Student Request Analysis.
Counsels students on rules, regulations, policies, programs, and timeframes of the department and the Graduate School. Devises and develops strategies to resolve issues with appropriate actions, including financial aid, housing, records, billing, graduation verification, enrollment verification, ineligible appointments, incorrect or late grades, etc. Petitions the University on behalf of individual students. Processes necessary student documents; special action forms, grade changes, and degree paperwork. Serve as department drop/add coordinator.
Meets with students and faculty as a group and on an individual basis to provide a clear interpretation of rules, regulations, and policies required by the college, Graduate School, Financial Aid, and International Student and Scholar Services.
Serves as a resource and directs students to ISSS, Counseling Services, etc. Follows up to ensure that students have correct and current information and know how to act upon it.
Assessment and Information Management:
Generate reports (enrollment statistics, student data tracking, data compilation) as requested for assessment of progress and general student tracking. Knowledge of COGNOS reporting in CU-SIS, as well as update of departmental database used for ongoing surveys and University Fellowship applications.
Process Improvement:
Position works to expand information about program resources by collecting, interpreting, and reporting data to evaluate admissions, recruiting, diversity planning, and funding processes and awards. Recommends modifications or improvements, based on analysis of operations, demographics, and other research information. This requires continuous development of new perspectives and skills to improve processes.
The position will undertake a review of the webpages, compare with other departments on campus and across peer institutions, and evaluate for features such as scope of content, ease of use by domestic and international students, etc. Will require evaluative skills as well as ability to work closely with department personnel to better define objectives and goals.
Other/Department Specific Duties:
The position will grow our alumni network and peer mentor programs under the direction of the Graduate Chair and the Graduate Committee.
The position will grow marketing outreach efforts under the direction of the Graduate Chair and the Graduate Committee.
The position will support general department events as needed.
The position will assist the Graduate Chair and Associate Chair as needed.
What You Should Know
Work Schedule and Modality:
Standard Business Hours and Days: 8:00 AM - 5:00 PM (Mountain Standard Time MST) | Monday - Friday
Hybrid Schedule: At least 3+ days per week are required to be in-person.
This can be subject to change based on the business needs of the department per University and College policies and guidelines.
Examples can include special events, busy times in a semester, training, etc.
Employee may be expected to be on campus Monday-Friday during onboarding, training, and/or professional development events/meetings.
What We Can Offer
The annual salary for this full-time position is $62,400-$64,480.
Benefits
At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.
Be Statements
Be innovative. Be respectful. Be Boulder.
What We Require
A BA/BS degree from an accredited institution.
An equivalent combination of education and experience may substitute.
3+ years of experience in education program administration or in an occupational field related to the work assigned to the position.
What You Will Need
Excellent customer service.
Excellent written and oral communication skills. Ability to communicate effectively both orally and in writing, with a variety of professionals, administrators, and students.
Strong analytical, problem-solving and interpersonal problem-solving skills.
High degree of professionalism and ability to maintain confidentiality.
Ability to work effectively in a working environment with multiple interruptions.
Demonstrated leadership ability.
Demonstrated ability to work effectively in a team and within other collaborative work situations to maintain positive and cooperative working relationships.
Demonstrated ability to work independently and assume responsibility for initiating and completing critical functions in the management of educational programs.
Organizational skills and ability to manage multiple complex priorities.
Proficiency using Microsoft Suite and other complex tracking and record systems.
Demonstrated ability to proactively analyze issues in such a way as to foresee possible problems or concerns that may arise and to develop possible solutions and initiate related action with little close supervision.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time. Please apply by February 8, 2026 for consideration. Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://jobs.colorado.edu)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Graduate-Program-Professional/69654 (https://apptrkr.com/6874629)
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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
