Job Title
Operations Manager
Agency
Texas A&M University Health Science Center
Department
Ibt-Office Of The Director
Proposed Minimum Salary
Commensurate
Job Location
Houston, Texas
Job Type
Staff
Job Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our corevalues which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.? ? ?
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health (https://health.tamu.edu/index.html) encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Operations Manager oversees business operations for assigned departments, offices, divisions, or agencies, which include hiring employees, negotiating contracts, addressing budget matters, understanding general business operations, and guiding work teams.
What you need to know
Salary: W ill be commensurate based on the selected hire's education and experience .
Location: Houston, TX
Schedule: Full-Time
Apply! Submitting a cover letter, resume/CV to assist us with the review process. You may upload these documents to the application under CV/Resume .
Required Education and Experience
Bachelor's degree or equivalent combination of education and experience.
Five years of related experience.
Preferred Qualifications
Experience in higher education.
Responsibilities
Operational Support
Oversees operations related to assigned faculty members, centers, and offices. Coordinates maintenance, organization, and improvements to assigned departmental functions.
Assists the Associate Director with managing facility space requirements, including the annual space report and assigning/managing space for external units.
Serves as main point of contact for real estate processes and infrastructure projects in conjunction with the Associate Director and HSC.
Maintains documents and policies for emergency preparedness and serves as liaison to HSC College Station.
Serves as main point of contact for Risk Management operations.
Assists the Associate Director and Marketing Manager with digital content management.
Analyzes requirements for projects or initiatives. Provides support for long-range planning.
Manages documentation related to protocols and standard operating procedures.
Provides operational input for long-term planning and strategic decision-making.
Facilities and Events
Acts as main liaison to external parties for assigned faculty members, departments, and offices, as it relates to operations, including on-site facilities personnel.
Plans and coordinates logistical and administrative support for large-scale IBT events, meetings or other special functions and provides on-site support. May take minutes at meetings. Coordinates special events to include the IBT Seminar Series.
Participates as member of several IBT and TAMU committees relating to facilities and operations.
Formulates, interprets, and assists with implementing management policies or operating practices.
May attend meetings or committees on behalf of the Associate Director.
Fiscal Support
Maintains financial and budget records for operations, coordinating with Accounting and Budget groups.
Develops and oversees progress against high-level work plans, schedules, and budgets for large projects and contracts.
Oversees the procurement process for facilities projects; reconcile billing.
Negotiates contracts with vendors to secure favorable terms and pricing.
Ensures that all financial transactions adhere to institutional and regulatory guidelines.
Communicates regularly with Associate Director to address financial concerns and provide updates.
Generates regular financial reports to provide insights into spending patterns, budget variances, and financial health.
Assists with record retention management.
Training/Supervision
Develops and updates training materials for administrative processes and operational duties and delivers related training to administrators and faculty.
Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies, and procedures having to do with operations.
Provides supervision and oversight to assigned staff members and liaises with Human Resources to respond to employee queries.
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. ?
Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums?
12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays??
Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html) ? and at least ? eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) ? each month?
Automatic enrollment in the ? Teacher Retirement System of Texas? (https://www.trs.texas.gov/Pages/Homepage.aspx) ?
Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) ?
Professional Development: All employees have access to free ? LinkedIn Learning (https://linkedinlearning.tamu.edu/) ? training, webinars, and limited financial support to attend conferences, workshops, and more??
Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance) ? for completing a degree while a Texas A&M employee?
Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees?
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
