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Police Records Technician
Salary
$42,224.00 Annually
Location
Boynton Beach, FL
Job Type
Full Time
Job Number
2026-0119
Department
Police
Opening Date
01/19/2026
Closing Date
1/30/2026 11:59 PM Eastern
FLSA
Non-Exempt
Description
Benefits
Questions
Purpose of Classification
PURPOSE OF CLASSIFICATION
The purpose of this classification is to perform receptionist, clerical, and data-entry work for the Police Department.
Essential Functions
ESSENTIAL FUNCTIONS
The following duties and functions, as outlined herein, are intended to be representative of the @type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Serves as receptionist at front desk of Police Department; answers telephones and forwards calls to appropriate division or staff person; greets and assists the general public;
Reviews look-out tele@types from other public safety agencies and forwards to shift commanders; sends tele@type to other agencies for wanted persons arrested locally.
Performs information searches and queries on the National Crime Information Center/Florida Crime Information Center, NCIC/FCIC, computer system for active warrants, prisoners, missing persons, stolen property, driver's license history checks, property titles and other information; enters same data in system and confirms acknowledgments of arrests by other agencies.
Assists in performing quality control checks of daily computer entries in local computer system and NCIC/FCIC computer system; checks, validates and/or corrects entries; reviews and edits police reports for errors, accuracy and completeness.
Prepares log sheets of police citations, maintains hard copies of parking citations; batches tickets for submittal to Clerk of Court, submits log sheets, citations and witness lists to Clerk of Court; updates files on paid and voided tickets; forwards unpaid tickets to Clerk's Office for vehicle tag liens, transmits citation data to the state; posts court disposition information on citations and in files.
Runs criminal history and warrants checks in NCIC/FCIC and other available RMS systems.
Maintains case and court information on felony cases; forwards information to State Attorney's Office.
Monitors surveillance cameras for holding cell security.
Makes calls to other officers, detectives, special assignment units, and others for police assistance to include Special Weapons And Tactics, (SWAT), Information Technology (IT), Traffic Homicide Investigator (THI) and Hostage Negotiations Team (HNT) call outs.
Operates a variety of office equipment including telephone, @typewriter, cash register, computer, tele@type machine, printer, facsimile, document scanner, calculator, paper shredder, and dispatch radio.
Delivers police documents and records to other local agencies, county courthouse, and to state agencies.
Assists in the maintenance and security of police documents in accordance with Florida Schedule Retention Laws, Florida Department of Law Enforcement/Federal Bureau of Investigations (FDLE/FBI) user agreements and Florida Sunshine Laws-Florida State Statute 119.
Reviews and redacts when necessary all police related documents in accordance with Public Records Laws.
Reviews and codes all reports for FDLE/FBI crime reporting data for Florida Incident-Based Reporting System (FIBRS) and National Incident-Based Report System (NIBRS).
Reviews shift transmittals for errors, completeness and accuracy, maintains logs, as well as scan/attach all documents created into the Records Management System.
Coordinates with FDLE and County Court for Seal and Expungement of Records.
Coordinates background checks for Agency employment, both internal and external agencies.
Coordinates Public Records Requests with City Clerk and City Departments.
Collects payment for Records Requests, Parking violations and Curbstoning violations.
May participate in Emergency Mobilization during a State of Emergency.
Assists with preparation of case information for local hearings.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
Minimum Qualifications
MINIMUM QUALIFICATIONS
High school diploma or equivalent; one (1) year previous experience that includes related clerical, administrative support and customer service work.
Must possess and maintain a valid Florida driver's license. Must possess and maintain certification as a NCIC/FCIC terminal operator by the State of Florida or have the ability to obtain within one year (1) in the position and maintain the certification thereafter. Must be able to accommodate a varying work schedule which may include working on nights/overnights, weekends, holidays or during declared emergency events.
Supplemental Information
COMMUNICATION COMPETENCIES
Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.
Ability to prepare accurate and thorough written records and reports.
Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.
Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.
Ability to effectively communicate with co-workers, subordinates, management, Police Officers, Firefighters, Paramedics and the general public.
KNOWLEDGE, SKILLS, AND ABILITIES (KSA's)
Knowledge of the Florida and National Crime Information Center's systems, procedures and methods of accessing and inputting data.
Knowledge of City and Department rules, regulations, policies and procedures.
Knowledge of Florida's Public Records law(s); F.S.S. 119 as well as basic knowledge of State and Federal laws.
Skilled at paying attention to minute detail in the performance of job duties.
Ability to perform addition, subtraction, multiplication, division, calculate decimals and percentages.
Ability to create and maintain logs and spreadsheets.
Ability to accurately, effectively, and respectfully communicate digitally, orally and in writing.
Ability to accurately perform general and specific clerical and administrative functions.
Ability to multitask and manage a varied workload.
Ability to operate various @types of office equipment.
Ability to utilize Microsoft Office and other software appropriate to department functions.
Demonstrated ability to establish and maintain effective and harmonious working relationships with all persons interacted with during the performance of duties.
Demonstrated ability to achieve a high level of accuracy in the performance of duties.
PHYSICAL & SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, visual cues or signals. Tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.
Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.
The City of Boynton Beach's comprehensive benefits package includes:
Student Loan Forgiveness
Health Insurance
Dental Insurance
Vision Care Plan
Basic Term Life Insurance
Supplemental Life Insurance
Dependent Life Insurance
Accidental Death and
Dismemberment Insurance
City Pension Plan
Short Term Disability and other Supplemental Plans
Long Term Disability Insurance
Employee Assistance Program
457 Savings Plan (three options)
Paid Annual Leave / Vacation
Bonus Vacation Hours
12 Paid Holidays
Paid Sick Leave / Family Sick Leave
Educational Assistance Program *(Depending on budget funding)
On-site Training Program
Wellness Program
Pre-Paid Legal and Identity Theft Protection Plans
Credit Union
Tax Deferred 125 Premium Plan
Flexible Spending Account
Direct Deposit
Social Security
Student Loan Forgiveness
Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.
Health Insurance
The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).
Dental Insurance
Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.
Vision Care Plan
Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.
Life Insurance / Accidental Death and Dismemberment Insurance
The City provides each eligible employee with term life and accidental death insurance.
Supplemental Life Insurance / Supplemental AD&D Insurance
Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.
Dependent Life Insurance
Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.
City Retirement / Pension Plans
The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.
Supplemental Plans
Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.
Short and Long Term Disability
The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.
Employee Assistance Program (EAP)
The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.
Deferred Compensation Plans (457 Plans)
The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.
Vacation
All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.
Holidays
The City observes12 paid holidays throughout the year.
Sick Leave / Family Sick Leave
Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.
Tuition Assistance*(Depending on available budget funding)
The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.
Wellness Program
The City offers many wellness activities and programs throughout the year.
Prepaid Legal Services and Identity Theft Protection Plan
Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.
CreditUnion
All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different @types of loans, investment choices and recreational opportunities.
Section 125 Plan for Health and Dental Premium
Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.
Flexible Spending Accounts
Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.
Direct Deposit
Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.
01
Are you a current City of Boynton Beach employee?
Yes
No
02
Do you possess a high school diploma or equivalent?
Yes
No
03
Do you possess - or are you eligible to immediately obtain - a valid Florida driver's license?
Yes
No
04
The police department operates 24 hours a day, 7 days a week. Are you able to accommodate a schedule that may include working night/overnights, weekends, holidays, and during declared emergency events?
Yes
No
05
It has been the City of Boynton Beach's practice to offer the selected candidate the position's starting salary listed on the posting. Is this acceptable to you? If yes, please select accordingly. If no, please explain in more detail in the next question.
Yes
No
06
If you selected "No" to the question above. Please explain in the space below. If this question does not apply to you, please put N/A.
07
Please indicate the years of previous work experience involving related clerical and secretarial work:
Less than one (1) year of work experience involving related clerical and secretarial work
One (1) year of work experience involving related clerical and secretarial work
Two (2) years of work experience involving related clerical and secretarial work
Three (3+) years or more of work experience involving related clerical and secretarial work
08
In regard to the question above, please provide details about your experience to include the length of experience. Failure to answer this question in detail may result in your application being denied. If it does not apply to you, please put N/A.
09
Do you possess certification as a NCIC/FCIC terminal operator by the State of Florida?
Yes, I currently possess certification as a NCIC/FCIC terminal operator by the State of Florida
No, however, I may provide certification as a NCIC/FCIC terminal operator by the State of Florida by the probationary period end date
10
Do you possess experience and/or training in Florida State Statute Chapter 119 and/or Public Records Law?
Yes
No
11
In the space below, please provide details about your experience to the above question, to include the length of experience. Failure to answer this question in detail may result in your application being denied. If it does not apply to you, please put N/A.
12
Do you possess work experience in the public sector (municipal/local government, state government or federal government) relevant to the position?
Yes
No
Required Question
Employer
City of Boynton Beach
Address
100 E. Ocean Ave
City Hall - Human Resources
Boynton Beach, Florida, 33435
Phone
5617426275
5617426275
Website
http://www.boynton-beach.org
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