Administrative Specialist

Suit-Kote • Watkins Glen, NY • 1h ago

Job Title: Administrative Specialist Overview: Suit-Kote Corporation is currently seeking an Administrative Specialist for our Meadville Pennsylvania Facility. The ideal candidate oversees change as an opportunity to accept all challenges, see obstacles from many different angles. Candidates must have strong computer skills and experience in Microsoft Suite. In this position you will become an important Team Member. Qualified candidates will demonstrate exceptional verbal and written communication skills. Safety Expectations: All Suit-Kote employees are required to comply with all safety rules and to always observe safe work practices and operating procedures. Whenever on Suit-Kote property or job sites, or operating Suit- Kote equipment, employees are expected to conduct themselves in a manner that promotes the safety of the employee, co-workers and others.Responsibilities/Job Duties: Perform a variety of advanced administrative and support services for the Sales Team. Maintaining News Paper accounts keeping current, looking at all the papers (most electronic) daily finding bids. Once found working with the Sales Team on if the find is a candidate or not. Getting a bid bond, putting on the open bid schedule, getting all the bid paperwork ready and sorted for bid day. Must have or willing to get a Notary License. Make sure all bids are properly ready to be sent out the door in a timely manner. Keeping track and updating several spreadsheets daily. Must be proficient in Microsoft Word and Excell. Working with the Sales staff by performing administrative duties. Receptionist duties (i.e. - answering phones, relaying messages, etc.) Keeping an accurate and efficient filing system. Responsible for all mail and UPS shipping Handling of purchase orders and accounts payable in conjunction with corporate accounting Tracking of trucking mileage and fuel reports Handling of moderately complex issues, problems in reference to more complex issues to upper management Perform a variety of advanced administrative and support services Answer inquiries and obtain information for the public, customers, visitors and staff in a professional and courteous manner. All other duties as assigned Required Skills/Abilities: Reliable transportation to and from work site Strong work ethic Strong math skills Physical Organization and time management Strong data entry skills Strong communication skills Proficiency in Microsoft Suite Willingness to learn Passing a pre-employment drug and alcohol screening is required and a background check will be conducted Must have or be willing to obtain an OSHA 10 Hour Safety Certificate Physical Requirements: Must be able to lift to 20 pounds Observe and comply with necessary PPE requirements Must be able to work in a noisy area with many odors present Bending, stretching, stooping, kneeling, crawling and squatting Ability to work overtime as needed Ability to sit in an office space for extended periods of time Other Preferred Qualities: Basic computer skills (Microsoft Office) Ability to learn new systems/ such as our B2W system. Must be a fast learner. High school diploma or GED - a two-year technical degree Additional Duties:This job description in no way states or implies that these are the only duties to be performed. You will be expected to follow any other job-related instructions and to perform other job-related duties as requested by your supervisor. Pay Range: $23.00-$25.00/hour Benefits:Suit-Kote offers competitive wages, paid time off, and a growth-oriented work environment. We extend employer-paid medical and dental benefits, as well as employer-paid life insurance to all full-time employees. Personnel are eligible for participation in our 401k plan as well as supplemental benefits. Equal Opportunity Employer/Veterans/Disabled Equal Opportuni

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