Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00055195
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
HOW TO APPLYComplete a State of Texas Application for Employment available at: http://www.tjjd.texas.gov/careersTJJD Employment Application Supplement (HR-003)
Child Abuse Registry Check Consent Form (HR-028)
Disclosure of PREA Employment Standards Violation (HR-975)
Authorization to Release Information (HR-074)Failure to complete and submit the above forms will cause delays in your consideration for this position.Apply Online at https://capps.taleo.net/careersection/644/jobdetail.ftl?job=00055195tz=GMT-05:00 and attach to the application the above additional forms along with copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).Apply through Work-In-Texas at https://www.workintexas.com/vosnet/loginintro.aspx. You will also need to complete and attach to the application the supplemental questions/forms indicated above along with a copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214). The additional forms are available at: http://www.tjjd.texas.gov/index.php/doc-library/category/304-forms) and can be submitted via email to: HRJobsGainesville@TJJD.Texas.gov.Apply via Email to HRJobsGainesville@TJJD.Texas.gov. Send completed application, supplemental questions/forms, and copies of high school/college diploma(s), copy of official college transcripts, any licenses/certifications, and, if a military veteran, any Certificate of Release or Discharge from Active Duty (DD Form 214).PLEASE NOTEYour job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month year), supervisorand#8217;s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.BENEFITSState of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary ADD Insurance, Dependent Health Life insurance, Health Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.GENERAL DESCRIPTIONPerforms entry-level administrative support or technical program assistance work. Work involves preparing and disseminating information, maintaining tracking and records management systems, entering and verifying data in automated systems, and providing administrative support to management and staff.Works under close supervision with minimal latitude for the use of initiative and independent judgment. May be required to work in excess of 40 hours per work week.ESSENTIAL FUNCTIONSPrepares and disseminates information concerning agency programs and services.Maintains various tracking and records management systems.Assists in preparing, editing, and distributing correspondence, documents, forms, reports, publications brochures, and studies.Assists with general office duties such as processing incoming/outgoing mail; maintaining and ordering supplies; and assisting with general human resources work.Assists in compiling and entering data for spreadsheets, charts, graphs, databases, summaries, or reports.Assists in scheduling and providing support for meetings, conferences, and seminars.May assist in answering and routing incoming phone calls, taking messages, and greeting and directing visitors to the appropriate staff.May review applications for agency services to ensure forms are filled out completely and accurately, and requests missing information and documentation.Reports any presence or perception of racial, ethnic, and gender disparities.Performs a variety of related duties not listed, to be determined and assigned as needed.Performs all duties in compliance with agency safety policies and procedures:Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested time frames.Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.
Qualifications: MINIMUM QUALIFICATIONS
Experience in clerical or administrative support work in a field relevant to the assignment.
This position is subject to mandatory pre-employment drug testing and any offer of employment is contingent upon acceptable results from a drug screen conducted for the agency.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The following physical and mental characteristics are representative of those deemed necessary for an employee to successfully perform the various duties of this job. Reasonable accommodations will be made as needed to enable individuals with disabilities to perform essential job functions.
Analyzing
Ability to communicate effectively, orally and in writing
Ability to see
Ability to hear (with or without aid)
Heavy lifting, up to 25 lbs.
Heavy carrying, up to 25 lbs.
Pulling
Pushing
Sitting
Repeated bending
Operate motor equipment
Reaching above shoulder
Grasping
Identify colors
Alphabetizing
KNOWLEDGE, SKILLS, ABILITIES
Knowledge of:
Agency policies and procedures.
Office practices and administrative procedures.
Business English, spelling, and punctuation.
Skill in:
The use of a personal computer, applicable software, and other standard office equipment.
Office organization.
Ability to:
Perform data entry functions.
Understand and follow written and oral instructions.
Establish and maintain strict confidentiality of sensitive information.
Work under pressure and in stressful conditions.
Establish and maintain effective working relationships with others.
Type with appropriate speed and accuracy for assignments.
Communicate effectively, both orally and in writing.
Work in excess of 40 hours per work week.
VETERANS
In order to receive veterans preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.
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