AP Specialist

Insight Global • Charlotte, NC • 1w ago

Job Description

Insight Global is seeking an Accounts Payable Specialist in the Ballantyne, NC area. This person will be responsible for providing financial, administrative & clerical support to the organization by processing, verifying, & reconciling invoices, payments, and expenses. Their duties include daily invoicing, record keeping and financial reporting.

Essential Duties and Responsibilities:

o Process 3-way match and standard weekly invoices through JDE System.

o Reconcile processed invoices.

o Analyze and resolve discrepancies arising from invoices or receiving issues.

o Process weekly AP payments by monitoring discount opportunities, scheduling and preparing checks, wires, and electronic payments.

o Process on-demand check payments

o Verify vendor accounts by reconciling monthly statements and related transactions to ensure payments are up to date.

o Verify, update, and maintain vendor records, obtain W9's

o Correspond with vendors and respond to inquiries.

o Issue tax-exempt certificates, when applicable

o Process month-end and year-end accruals

o Process credit memos and rebates

o File receiving documents.

o Distribute daily inter-office and regular mail.

o Provide GL freight coding for 3rd party freight auditors, EnVista and Landstar

o Assist with creating and maintaining a detailed manual of Account Payable procedures and workflows.

o Prepare year-end 1099s

o Work with auditors to complete financial and operational audit

o Assist with other duties or projects as directed.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Go getter/outgoing personality (most important)

Bachelor's Degree in Accounting, Finance, Business or related fields required.

Three or more years of full-cycle Accounts Payable experience. 3 matching experience

Strong organization, oral and written communication skills.

Strong computer aptitude, which includes expertise with Microsoft Excel and Word as well as experience with accounting software and general ledgers.

10 Key by touch, calculator. - Month end/year end accrual process for expenses experience - matching expenses to the appropriate month

Experience using JD Edwards database.

Experience in the manufacturing Industry a plus.

Clear understanding of full-cycle Accounts Payable.

Process Purchase Order 3-way match and Standard invoicing.

High level of organizational skills a must

Ability to efficiently work in dead-line driven, fast-paced, high volume environment.

Analytical thinking

Ability to provide exceptional customer service.

Clear and precise communicating on multiple levels with internal and external customers.

Exceptional talent aimed at attention to detail.

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