Fleet & Safety Coordinator

Guarantee Electrical Construction Co. • Saint Louis, MO • 18h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13164098

Partner. Energize. Deliver.

Guarantee Electrical is a leader in innovation, craftsmanship, and customer-focused solutions, delivering exceptional results for over a century. As a 100% employee-owned company, we take pride in fostering a culture of excellence, collaboration, and opportunity for both our clients and team members.

The Fleet & Safety Coordinator supports the company\'s Fleet and Safety Operations by providing administrative and compliance support to ensure the proper maintenance, documentation, and operation of all company vehicles and drivers. This role is responsible for maintaining DOT compliance, processing invoices and fleet records, managing vehicle and driver data, and assisting with safety and claims reporting. The Fleet & Safety Coordinator serves as a key link between the Fleet Manager, Safety Department, Accounting, and field operations to ensure all fleet activities run efficiently, safely, and within compliance standards.

Your Impact:

Fleet Compliance & Recordkeeping:Maintain up-to-date driver

files, including driver licenses, DOT medical cards, and MVRs. Ensure vehicles and trailers have current DOT certifications and inspections. Maintain organized electronic and physical records for all fleet assets and driver compliance documentation.

Billing & Invoicing:Process and reconcile invoices from

fleet-related vendors. Create and maintain spreadsheets with formulas for expense tracking, fuel usage, and maintenance costs. Work closely with accounting for timely billing and documentation accuracy.

Vehicle & Driver Management:Maintain an accurate and current

list of company vehicles and assigned drivers across multiple systems. Update records daily to reflect changes such as new hires, transfers, or separations. Coordinate with HR for updates to vehicle allowances.

Fuel Card & Vehicle Allowance Administration:Order, cancel, and

manage company fuel cards. Ensure driver and vehicle data are current in the fuel management system. Verify insurance coverage and compliance for employees receiving vehicle allowances.

Accident and Incident Coordination:File new insurance claims for

vehicle incidents, follow up with adjusters, and assist with gathering supporting documentation and camera footage. Track open claims to ensure timely resolution and communication.

Driver Training & Safety Oversight:Assign and monitor driver

safety training courses. Assist in developing and maintaining quarterly driver scorecards. Ensure all drivers complete required training modules and corrective actions.

Fleet Reporting & Analytics:Assist with reporting on vehicle

usage, maintenance trends, and compliance metrics. Assisting with the administration of fleet telematics system. Support the Safety Department with data needed for performance reporting.

Vehicle Recalls & Preventive Maintenance:Monitor vehicle recall

notices and coordinate with drivers to ensure timely service completion. Maintain recall tracking logs.

Who you are:

2+ years of experience in fleet administration, transportation

compliance, or a related field.

Proficiency in Microsoft Office, particularly Excel and Outlook.

High school diploma or equivalent.

Knowledge, Skills, and Abilities

Strong organizational and time management skills with high attention

to detail.

Knowledge of DOT regulations and commercial vehicle compliance

standards.

Ability to communicate professionally and effectively with internal

teams and vendors.

Proficient in Microsoft Excel (formulas, data entry, and reporting).

Capable of handling sensitive information confidentially.

Familiarity with fleet management systems, telematics, and insurance

claim processes preferred.

Why Guarantee?

Benefits, Compensation, Community Involvement and Employee Appreciation

Each member of the Guarantee team is essential to building our successful future. Guarantee offers a rewarding career path, a competitive salary, and excellent benefits package.

This includes an Employee Stock Ownership Plan (ESOP), which is 100% company funded and employee owned. We own it! As employee-owners, we work with and for each other. We share a commitment to excellence and know that our efforts deliver exceptional results.

We offer robust benefits with salary based on knowledge and experience. Employees are also eligible for annual discretionary bonuses.

We offer a benefits package including medical, dental, vision, accidental, critical illness, life and disability insurances, vacation/sick time, and a matching 401K plan.

Living our Guarantees!

Our GECO Gives program

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