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Administrative Assistant

US Coast Guard Nonappropriated Funds - NAF • Kodiak, AK • 11h ago

The

incumbent will

work under the direction

of the MWR

Business Section

Chief and

Director.

The

Administrative

Assistant performs a

variety of

responsible

administrative

duties requiring

substantial level

of judgment,

experience,

and

discretion.

Screens calls and

visitors,

personally handle

many requests for information

and

refers others as appropriate.

Types

correspondence,

reports

and

other materials.

Maintains

various

files,

regulations,

manuals

and

directives.

Reads

all incoming

correspondence

to determine

proper

action.

Reviews

outgoing

correspondences

and

reports

ensuring

proper

format.

Maintains supervisors calendar and

schedules appointments and

meetings according

his/her workload

and

current

issues

of importance.

Handles matters and situations of a confidential and sensitive nature.

Performs daily responsibilities independently. Manage projects and contribute to committee and teamwork.

Prepare and distribute all advertisement and notice flyers for all MWR including monthly Activity Notice, MWR web page,

social media, text marketing, and electronic message boards.

Manage and promote Military Ticket Program. Assists eligible patrons with ticket orders and sales using a credit card machine and cash register.

Adheres to

safety regulations and

standards.

Uses required

safety equipment

and

observes safe work procedures. Promptly reports any observed

workplace

hazards,

and

any injury,

occupational illness,

and/or property damage

resulting

from

workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other related duties as required.

QUALIFICATIONS REQUIRED

Minimum

A minimum of one year of experience in clerical support work, which demonstrates ability to perform the work of the position under minimal supervision.

Experience using Microsoft Office.

Preferred (in addition to the minimum):

An Associates Degree from an accredited university with emphasis in retail or business administration and

at least two years of specialized experience. General business experience may be substituted for degree

on a year to year basis.

Equal Employment Opportunity employer.

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