Marketing Coordinator

FREEMAN • Philadelphia, PA • 2h ago

About Us

Sparks is a leading global brand experience agency, specializing in the design and execution of award-winning experiences that forge deep connections between brands and audiences. Recognized by Adweek as Experiential Agency of the Year, we bring a unique blend of strategic insight and execution excellence to every brand activation, corporate event, trade show exhibit, and immersive experience. Our commitment to creativity, innovation, and flawless execution drives us to craft impactful experiential marketing solutions that deepen relationships, inspire action, and build trust-all around the world.

Summary

We're seeking a highly motivated and organized Marketing Coordinator to join our team. This is an excellent opportunity for someone eager to grow quickly in their marketing career and gain broad, hands-on experience across projects, social content, and marketing operations. This role includes executive support responsibilities (25%) alongside marketing project coordination and lead management (75%).

This position will support our Marketing team. It is eligible to work a hybrid schedule generally requiring 2-3 days per week in-office or at show site, based out of Philadelphia, PA or surrounding regions.

Essential Duties & Responsibilities

Executive Support (25%)

Manage calendar scheduling, travel, and expense reporting for department leadership.

Assist with coordinating meetings, team events, and offsites.

Prepare agendas, notes, and follow-up actions for key meetings.

Support day-to-day operational needs to ensure the team runs efficiently.

Project Management & Marketing Operations (75%)

Project Management

Oversee the team's project management workflow in Monday.com, ensuring alignment with Freeman's mirrored system.

Monitor the Marketing Project Intake Form and coordinate kickoff calls, project checkpoints, and deliverable tracking.

Support the organization and management of shared drive content to improve accessibility, structure, and efficiency.

Act as a central point of coordination for cross-functional initiatives and special marketing projects.

Marketing Budget

Manage invoicing, reconciliation, and budget tracking processes for the Marketing team.

Track and code all marketing department expenses in the central budget tracker.

Flag budget risks or high job costs early and collaborate with leadership to manage spend.

Lead Management

Maintain the Marketing Salesforce Queue, qualifying and routing leads promptly to Sales.

Serve as liaison between Sparks, Freeman, 3D, and EMEA teams for lead sharing and data accuracy.

Support periodic reporting and quality assurance for lead pipeline management.

Social & Content Support

Assist with scheduling and posting content across company social channels.

Support copy drafting and asset coordination for internal and external campaigns.

Track engagement metrics and coordinate with the team on optimization opportunities.

Education & Experience

1-3 years of experience in marketing coordination, project management, or executive support.

Proficient in Monday.com, Salesforce, and Microsoft 365 or Google Workspace.

Organized, detail-oriented, and comfortable managing multiple priorities.

Excellent communication skills and strong follow-through.

Prior agency experience or familiarity with creative marketing workflows a plus.

Extremely driven, eager to learn, and ready to take on new challenges.

Organized and detail-oriented, with a strong ability to multitask and prioritize.

Comfortable working in fast-paced environments with cross-functional teams.

Travel Requirements

Travel up to 25%

What We Offer

Freeman provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the @types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

Medical, Dental, Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Diversity Commitment

At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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