Circuit Court Clerk/Recorder

Newaygo County • White Cloud, MI • 4h ago

The Circuit Court Clerk/Recorder performs various functions in the Circuit Court. Responsible for the recording of all hearings in the Circuit Court and providing all transcripts as required by law, while meeting and maintaining proper certification as required by the Michigan Electronic Court Recorders Association (MECRA) and the State Court Administrative Office (SCAO). Maintains working knowledge of numerous functional areas of the court, primarily for the domestic caseload, however, would also include, but not limited to, functional areas in the Circuit Court Administrative Services, juvenile services (abuse/neglect, adoption and juvenile caseloads), criminal caseloads, civil caseloads and other programs and services offered by the court. Serves as primary point person for citizens, agencies and attorneys for all case management matters regarding judicial and court calendars. Utilizes various computer systems to maintain a proper record of case events and filings and reviews reports to ensure that the proper guidelines are achieved. Reviews all incoming orders and provides assistance to judges regarding all matters. Assists and coordinates with the Newaygo County Circuit Court Clerk's Office, Friend of the Court, and other agencies for proper execution of court processes.

Newaygo County offers a generous fringe benefit package which includes retirement and health insurance with no payroll deduction. Additionally, longevity pay increases are available beyond the top hourly rate as listed above.

Examples of Duties

Receives petitions from the prosecuting attorney and enters all cases into the computer. Sets all hearings within statutory time frames and in compliance with court rules for both delinquency and neglect cases. Serves as the primary contact, both in and out of the courtroom, regarding all case @types for case initiation and progression through the stages of the legal system by setting hearings within statutory time frames, preparing orders/documents and maintaining the court record. Receives neglect and abuse and/or juvenile, adoption, name change, and emancipation petitions, domestic/civil filings and criminal complaints and enters all case information in the computer system. Provides notices to various agencies, attorneys and parties.

Maintains the court docket by coordinating schedules via trial court calendars, motion/docket books and goldenrod calendar with attorneys, the prosecuting attorney, Department of Health and Human Services (DHHS), Newaygo County Jail and other agencies as needed. Coordinates judicial vacations and other important dates for both Newaygo and Oceana counties as part of the 27th Judicial Circuit. Responsible for conveyance of schedule information to security as necessary to maintain client and staff safety. Coordinates the use of Polycom with attorneys and the Michigan Department of Corrections (MDOC) for various hearings and ensures that the Polycom equipment is functioning properly. Ensures prisoner participation in court proceedings and assists parties appearing by phone, or other media methods, for various court hearings at the discretion of the presiding judge.

Pulls files for court hearings scheduled for Newaygo County Circuit Court. Reviews files of matters to ensure proper notice and that all necessary materials and orders to conduct the hearing are included in the file.

Prepares orders and legal documents required for abuse/neglect, adoption, name change, emancipation, civil/domestic criminal and juvenile files. Evaluates and generates the correct notice required by statue utilizing personal service and publication.

Reviews files after court hearings and dockets appropriate entries. Sets next hearing date as needed and completes other case management tasks dictated by case @type for any abuse/neglect, adoption, name change, emancipation, civil/domestic, crimina

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