JOB REQUIREMENTS: Position Title: Career and Technical Administrative
Assistant Reports To: Associate Dean of Career & Technical Education
FLSA Status: Non-exempt Annual Contract: Full-time 52 Weeks per Year
Rate of Pay: Dependent on Qualifications Posting Date: October 21, 2025
Application Deadline: November 4, 2025 Start Date: As soon as possible
In-Person - Not Remote General Position Summary: The Career and
Technical Administrative Assistant will provide support for Career and
Technical Programming through the offerings of Extension, Continuing and
Customized Education and Integrated Training, and Faculty Department.
The CTE Administrative Assistant will assist with faculty and adjunct
course scheduling, youth events and workshops, marketing of workshops,
courses, and events to be held in the Extension, Customized and
Continuing Education and Integrated Training with continuing education
units (CEU), academic credit and community education. Assistant will
provide effective customer service through answering phones, emails, and
registering participants for workshops (virtual/ and or in person)
promote activities with social media, complete purchase orders,
requisitions, request forms for supplies, facilities, and vehicles. This
is a grant funded position and will continue as grant funds allow. Key
Responsibilities: Complete forms for necessary activities (HR, food
service, facilities, etc.) Collaborate with team on the goals of the
workshop, maintain focus on marketing, attendance, and ensure the event
will meet the plan for completion If the event is funded with a grant,
help the team to ensure the goals have been met, and the materials are
easily accessed for the reporting on the event or workshop paid for with
a grant Enter account payable information into the Colleague requisition
system Order supplies as needed Create check in and out forms Ensure
materials are returned and put back in storage Create registration
forms, sign-in sheets, agendas, and ensure the budget for the event is
maintained Create flyers and assist with marketing of classes (to
include social media platforms) Register participants and/or students
via online or in person and ensure completeness of forms Assist
instructors with appropriate guidance to complete the proper forms and
submit to appropriate departments (course attendance, evaluations)
Ensure marketing, registration, sign in sheets, and data is completed
for reports and summaries prepared for internal and external grant
reporting Manage financial tracking and reporting for various project
evaluations and effectiveness Develop project plans to track the
progress Develop and Compile workshop evaluations Answer phones and
direct calls, return emails Create and mail certificates Data management
(document workshops, credits, etc.) Other duties as assigned
Reportability: Position reports to the Associate Dean of Career &
Technical Education ** OTHER EXPERIENCE AND QUALIFICATIONS:
Minimum Qualifications: Associate degree in related field Three (3)
years working in an office setting and or educational institute This
position requires a valid driver\'s license and good driving record
** APPLICATION INSTRUCTIONS: Other: Application Process:
Application Deadline: Until Filled Please submit either hard or
electronic copy of a cover letter, an updated resume, unofficial
transcripts, and a completed LCO Ojibwe University job application
(available online at www.lco.edu/hr) to the address directly below. All
materials should be submitted in a single packet. Only applications
containing all the items noted above, fully completed, will be
considered. Hand-delivered application packages will be accepted at the
University until 4:30 pm on the deadline date; mailed applications must
be received by the deadline date and emailed application packages must
be received by 11:59 pm on the deadline date. Human Resources Lac Courte
Oreilles Ojibwe University 13466 W Trepania Road Hayward, WI 54843
Phone: 715-634-4790 Fax: 715-634-5049 Email hr@lco.edu All materials
submitted will become property of the University and will be retained
for one (1) year from the application deadline. Lac Courte Oreilles
Ojibwe University encourages applications from all peoples and sources;
however, we follow an Indian preference policy when hiring. \"The Lac
Courte Oreilles Ojibwe University mission is to provide Anishinaabe
communities with post-secondary and continuing education while advancing
the language, culture, and history of the Ojibwe.\" This job is with a
Native American tribal business or is located on tribally owned lands.
Laws governing employment may differ from the State of Wisconsin\'s. You
may wish to discuss this with the employer before accepting the
position.
