Job Description
The Position
The Senior Administrative Assistant (SAA) is responsible for providing comprehensive administrative, tactical and strategic coordination and office management for the Associate Vice President, Clinical Data Sciences within the Organon Research & Development organization. The SAA will also oversee critical initiatives and support the Head of Clinical Data Sciences to address business needs in operations, process improvement, change management, and compliance support, enabling achievement of functional and corporate goals.
The SAA will provide intensive support to the AVP and to the Clinical Data Sciences (CDS) organization, acting with minimal supervision, anticipating the needs of the AVP and CDS Leadership Team (LT) while managing the day-to-day workflow and prioritizing various projects, which includes scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects. The SAA is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office.
Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are accomplished to a high standard with little supervision. Communication Skills must be at a level to effectively interact with senior level Organon executives, ORD leaders and internal/external executives and key opinion leaders to maintain workflow. Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem solving skills.
Responsibilities
Oversee day-to-day support for the AVP, including proactively managing calendar scheduling both day-to-day and long-term, including scheduling meetings, and booking travel taking into account project timelines and priorities.
Manage multiple tasks and high-level projects while simultaneously managing day-to-day operations of the office.
Based on business priorities, set agendas for regular CDS LT meetings; oversee the smooth running of LT meetings, capture decisions and ensure timely follow-up.
Work with the CDS LT to develop the approach and tactical plan for defining organizational annual objectives and goals, and track progress toward those goals.
Collaborate with stakeholders to plan and execute larger organizational conferences and meetings, whether remote or in person (e.g., staff meetings, town halls, regional meetings).
Collect and assemble information, and prepare slides for presentations, special projects and strategic planning.
Plan content and oversee logistics for professional development workshops and team-building events.
Provide operational support for knowledge management activities, including development of role-based curricula and new hire onboarding.
Assist in preparing annual budget and managing day-to-day tracking of budget for CDS.
Assist AVP in preparing for upcoming appointments by gathering agendas or materials, as necessary
Facilitate, build and monitor relationships with external stakeholders, including tracking contacts in database and managing follow-up.
Handle phone, email and postal mail inquiries and respond appropriately with proactive follow-up.
Required Education, Experience and Skills
Bachelor's degree or relevant experience in the administrative field.
Five to eight years' experience as an executive assistant providing high-level support to management.
Skilled in planning and project management, able to take an idea from concept to completion.
A self-starter who can proactively manage priorities, exhibit sound judgement and independently resolve workstream priorities and planning.
Proven organizational, problem-solving, and time management skills to complete a high volume of varied responsibilities in a fast-paced setting.
Ability to adjust to constant/changing situations, to manage relationships with others and to communicate with a high level of professionalism.
Able to balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
Utilizes analytical skills and demonstrate broad understanding of the business to effectively interpret and anticipate needs.
Attention to detail; high level of confidentiality; leadership skills; the ability to exercise initiative, make sound decisions, and understand limitations.
Eager to acquire proficiency in and teach others about new technology or organizational change initiatives.
Excellent verbal and written communication skills and the ability to influence without authority.
Excellent relationship builder; discretion, and diplomacy with all internal and external stakeholders with demonstrated ability to maintain confidential/sensitive information.
Proficient in all MS Office applications including, Word, Excel, PowerPoint.
Prompt responsiveness and anticipatory proactivity for calendar and administrative requests.
Secondary Language(s) Job Description
Who We Are:
Organon delivers ingenious health solutions that enable people to live their best lives. We are a $6.5 billion global healthcare company focused on making a world of difference for women, their families and the communities they care for. We have an important portfolio and are growing it by investing in the unmet needs of Women's Health, expanding access to leading biosimilars and touching lives with a diverse and trusted portfolio of health solutions. Our Vision is clear: A better and healthier every day for every woman.
US and PR Residents Only
For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Poster
EEOC GINA Supplement
OFCCP EEO Supplement
OFCCP Pay Transparency Rule
Organon is an Equal Opportunity Employer. We are committed to fostering a culture of inclusion, innovation, and belonging for all employees and job applicants. We ensure all employment practices are conducted without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability, veteran status, or any other characteristic protected by state or federal law.
Search Firm Representatives Please Read Carefully
Organon LLC., does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Applicable to United States Positions Only: Under various U.S. state laws, Organon is required to provide a reasonable estimate of the salary range for this job. Final salary determinations take a number of factors into account including, but not limited to, primary work location, relevant skills, education level, and/or prior work experience. The applicable salary range for this position in the U.S. is stated below. Benefits offered in the U.S. include a retirement savings plan, paid vacation and holiday time, paid caregiver/parental and medical leave, and health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans.
Annualized Salary Range (US)
$63,200.00 - $107,700.00
Annualized Salary Range (Global)
Annualized Salary Range (Canada)
Please Note: Pay ranges are specific to local market and therefore vary from country to country.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
Travel Requirements: Organon employees must be able to satisfy all applicable travel and credentialing requirements, including associated vaccination prerequisites.
Flexible Work Arrangements:
Shift:
Valid Driving License:
Hazardous Material(s):
Number of Openings:
1
Requisition ID: R536599
