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Dance - Office Manager

Hope College • Holland, MI • 1d ago

Position Title* Dance - Office Manager

Classification Title Hourly Full Time (1.0 FTE)

Benefits Eligibility

Benefits Eligibility{target="_blank" rel="noopener"}

Department Dance

Job Description

The Hope College Dance Department and Dow Center seek an energetic and experienced candidate to serve as the Administrative Assistant and Office Manager for both the Dance Department and Dow Center. The qualified individual will report to both the Dance Department Chairperson and the Director of the Dow Center, and will be a contributing member to a fast-paced, positive work environment. The ideal candidate will have a high competency and comfort in a variety of software programs including Microsoft Suite, Google suite, Zoom, Adobe suite, social media (Facebook and Instagram), Canva, and a variety of institutional software programs. Thisposition is ideal for a driven, self-motivated individual who has the ability to work with minimal supervision, takes initiative, prioritizes work-flow, is a multi-tasker, enjoys a creative environment and tasks, and has excellent customer service and interpersonal skills.

DANCE DEPARTMENT

Answer incoming phone calls and general questions for the Dance Department and Dow Center

Record minutes at weekly department meetings and @type the final draft/email to faculty.

Assist Dance faculty with correspondence and course materials.

Proctor exams/classes, as needed

Oversee prospective student campus visits and audition days for the department

Type/design programs for student dance concerts

File all student/faculty documentation

Type/post (TV) all dance notifications (i.e. guest faculty appearances, sign-up sheets, auditions, etc.)

Submit invoices and cash payment requests

Assist Dance Department Chair in scheduling courses for each semester

Assist Dance Department Chair in scheduling faculty workloads for each year

Assist Dance Department Chair with changes/edits for college catalog revisions

Assist Dance Department Chair with documents for state, regional, and national dance meetings/conferences/accreditors

Coordinate accompanists work schedules for classes each semester

Update and turn in semester course schedules to registrar's office

Book flights/hotels/conference reservations for faculty traveling for college business

Reserve rooms for dance faculty/students ~confirm or deny studio (Dow 207,208,21,205, DeVos)

Submit part-time faculty course-loads/information each semester

Submit Work Orders for facilities' needs and computer/phone issues

Schedule videotaping department performances via Video Services

Assist with institutional annual reporting, NASD reports, and additional department information as needed by the Dance Department Chairperson

Submit materials through Copy Works

Make updates to Dance Department website, social media, and annual student handbook

Organize and file documentation for annual student assessments and adjudications

Serve as Lead Coordinator/Scheduler for Dance Department Audition Dates: DAA day facilitator/tour

Coordinate/set appointments with dance scholarship auditions.

Coordinate prospective students' dance visits with dance faculty.

Correspond with prospective students regarding visits/auditions in collaboration with Department Chairperson

Work with scheduling dance students to meet and greet prospective students

Coordinate and track students who have applied for, and received, DeLong Grant Applications.

Assist

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