Position Title* Events and Conferences - Administrative Assistant

Classification Title Hourly Full Time (0.75-1.0 FTE)

Benefits Eligibility

Benefits Eligibility

Department Events and Conferences

Job Description

Responsibilities include, but are not limited to:

Greet visitors and answer telephone calls to our main number.

Exceptional hospitality, effective communication, and outstanding customer service.

Opening/closing of office and overseeing day-to-day needs.

EMS Dashboard/Catering

Basic Regfox support

Ticket Office Support

Daily Billing for events

Maintain the office website.

Support of summer rental housing clients.

Take on projects as requested or assigned.

Qualifications

Ability to learn and work with multiple software programs.

Experience in invoicing and/or business processes.

Excellent attention to detail and organization.

Excellent written and oral communication skills.

Excellent customer service, including working with a wide range of constituents.

A willingness to take initiative.

Ability to think critically, creatively, and analytically.

Ability to problem solve, maintain multiple ongoing tasks on a tight deadline, and maintain collegiality and productivity under pressure.

Experience with computer office systems, Google, and other computer systems is preferred.

The ability to laugh, learn, and be kind.

An associate's or bachelor's degree or relevant work experience

Physical Demands

This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

Pre-employment Screenings

All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.

Posting Detail Information

Posting Number 2023-362SR

Job Posting Open Date 02/17/2026

Job Posting Close Date 03/01/2026

Open Until Filled No

Is this position available for sponsorship No

** Special Instructions to Applicants

Quick Link for Internal Postings** https://jobs.hope.edu/postings/5126 {target="_blank" rel="noopener"}

Hope College

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Events and Conferences - Administrative Assistant