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Administrative Secretary

Hamilton Community Schools • Hamilton, MI • 2d ago

Reports To:

Director of Teaching & Learning

FLSA Status:

Non-exempt

Work Schedule:

Part-Time - 3 days per week (24 hours)

Starting Date:

As soon as onboarding is complete

Pay Scale:

Commensurate with experience and training ($18.50/hr base)

JOB SUMMARY:

Hamilton Community Schools is looking for a collaborative and detail-oriented District Administrative Secretary to join our Administration Office Team. This position plays a key role in supporting smooth day-to-day operations, with a primary focus on Teaching & Learning while also assisting other departments as needed.

We are seeking someone who brings strong organizational skills, clear and professional communication, and confidence with technology and office management. The right candidate will enjoy working in a fast-paced educational setting and will provide outstanding service to students, families, and staff.

If you are motivated by making a positive difference in the lives of others and thrive on being part of a supportive team, we would love to hear from you!

LOCATION:

Hamilton Administration Building

ESSENTIAL FUNCTIONS OF THE JOB:

The following are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Administrative & Office Support:

Manage the daily operations of the Teaching & Learning department, including assisting staff, administrators, and community members in a professional and welcoming manner.

Serve as the primary administrative support to the Director of Teaching & Learning.

Coordinate appointments, meetings, and building schedules for the Director of Teaching & Learning.

Prepare correspondence, reports, presentations, and other documents as assigned.

Work with the Director of Teaching & Learning to order, track, and deliver curricular resources.

Maintain accurate student and staff records, ensuring confidentiality at all times.

Process attendance and student enrollment/withdrawal documentation in collaboration with district pupil accounting requirements.

Communicate effectively with staff regarding building events, policies, and procedures.

Support the coordination of professional development events.

Maintain office supplies, building keys, and other essential resources to support efficient building operations.

Data & Record Management:

Utilize the district's Student Information System (PowerSchool) for attendance, scheduling, and record-keeping.

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