University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Admissions and Events Coordinator
Job Profile Title
Academic Coordinator
Job Description Summary
Working in close collaboration with the Assistant Director of Administration, the Admissions and Events Coordinator oversees the Department of City and Regional Planning (CPLN) and the Master of Urban Spatial Analytics (MUSA) Program events and programming, and any administrative support associated with these. The specific responsibilities of the Admissions and Events Coordinator include: assisting with the department's admissions process by triaging and tracking applicants and ensuring that applications are complete, serving as the department's ambassador to interested and admitted students, developing and implementing the department's social media plan, including developing social media content and posting it on various platforms, organizing and coordinating studio travel and reviews and coordinating the Moelis Scholars Program.
Job Description
Job Responsibilities
Work with Department Chair, Assistant Chair, and School Admissions Department on analysis and initial review of applications and supporting materials. Conduct initial triage of applicants and determine whether applications are complete or if more material is required. Coordinate student visits and serve as the direct contact with students throughout the admissions process. Develop and maintain ranked spreadsheets for accepted applicants. Maintain departmental admissions and financial aid records.
Work with the Department Chair, MUSA Program Chair, and Assistant Director of Administration to program Orientation activities, Department Lectures, Department social events. Responsibilities include booking travel, promotion of events, scheduling of spaces, processing limited engagement fees, and ordering food.
Develop and implement the department's social media plan, including developing social media content and posting it on various channels (e.g. Facebook and Twitter), work with students on content and updating the departmental website.
Provide financial support to the Assistant Director of Administration and Department Chair by processing reimbursements, submitting purchase orders, tracking expenses, and booking travel for events.
Serve as program ambassador for prospective students, assisting in visit coordination and appointment scheduling. Serve as the point person for interested students who contact the Department. Maintain departmental CRM system and provide outreach and visibility materials to departmental stakeholders and industry experts.
Work with the Assistant Director of Administration and Studio Instructors to coordinate and plan studio travel and reviews. Includes booking airfare, ground transportation; coordinating trip registration; organizing review spaces and technology.
Other duties and responsibilities as assigned.
Qualifications
Required
High School and 5 to 7 years of administrative experience or equivalent combination of education and experience. Computer proficiency (Windows, Word, Excel). Attention to detail, ability to multi-task, excellent organizational skills and effective communication skills. Sound professional judgement and ability to exercise discretion in working with confidential and/or sensitive matters required.
Preferred
Bachelor's degree and 3 to 5 years of experience. Experience with social media. BEN Financials training in Inquiry, Requisitioner, and Journals. Proficient in Pennant systems and student records. Proficient web skills. Knowledge of University policies and procedures.
Please submit a cover letter along with your resume in order for your application to be considered for review
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Design
Pay Range
$21.15 - $30.00 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement
The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
The University of Pennsylvania's special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University's commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.
