Admin Svcs Coordinator

Robert Half • Houston, TX • 2h ago

Description

We are looking for an Administrative Services Coordinator to join our team in Houston, TX. This is a long-term contract position that offers an opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will perform a variety of administrative and financial tasks, ensuring smooth operations and effective communication with stakeholders.

Responsibilities:

Provide general office support, including document management, filing, and coordination of routine administrative tasks.

Maintain tenant, vendor, and property records, such as insurance certificates and lease abstracts, in compliance with established standards.

Open and track work orders, coordinating with vendors to monitor the status of assigned tasks.

Assist with lease administration activities, including lease setup, updates, and reporting, as well as preparing internal lease documents.

Process accounts payable and accounts receivable, including coding invoices, inputting data into accounting systems, and reconciling accounts.

Prepare accounts receivable status worksheets and assist in resolving discrepancies.

Handle vendor communications and ensure timely completion of assigned responsibilities.

Utilize Microsoft Office Suite to create reports, correspondence, and other documentation as needed.

Support financial processes by performing ad hoc calculations and generating reports.

Collaborate with team members and stakeholders to address inquiries and provide effective solutions.

Requirements

High school diploma or equivalent education is required.

1-2 years of experience in administrative or related fields.

Proficiency in Microsoft Office Suite and basic computer functions.

Strong ability to understand and interpret instructions, short correspondence, and memos.

Excellent written and verbal communication skills, including the ability to prepare routine reports and correspondence.

Basic knowledge of financial principles, including the ability to calculate figures such as percentages.

Analytical skills to solve standard problems and carry out instructions in typical situations.

Ability to manage multiple tasks effectively while maintaining attention to detail.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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