Entry Level AP Representative

Robert Half • Mechanicsburg, PA • 5h ago

Description

An Entry-Level Accounts Payable Specialist plays a key role in supporting the organization's accounting function by accurately processing and managing vendor invoices and payments. This position is ideal for candidates with some prior experience in invoice processing and accounts payable who are eager to grow within a financial operations role.

Key Responsibilities:

Receive, review, and process vendor invoices for accuracy, coding, and approvals in a timely manner.

Assist in preparing and processing payments, such as checks, ACH, and wire transfers, ensuring deadlines are met and proper documentation is maintained.

Communicate with vendors to address invoice discrepancies, verify account details, and ensure smooth payment processing.

Assist with monthly account reconciliations, including reconciling vendor statements and resolving any discrepancies.

Accurately input data into accounting software or ERP systems while maintaining a high level of attention to detail.

Ensure proper filing and organization of accounts payable records, both physically and electronically, to comply with company policies and audit requirements.

Provide documentation and support for internal and external audits related to accounts payable.

Work closely with internal teams, including the purchasing and finance departments, to ensure accurate accounting practices.

Requirements

High school diploma or equivalent required; associate's degree in accounting, finance, or a related field is preferred.

6 months to 1 year of accounts payable and invoice processing experience is highly desirable.

Familiarity with accounting software, ERP systems, and proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP) is a plus.

Strong organizational skills and the ability to maintain accuracy in a fast-paced environment.

Ability to communicate effectively with vendors and colleagues regarding financial matters.

A collaborative attitude with a willingness to learn and adapt to new processes.

Why Join Us?

Gain hands-on experience and develop skills that can advance your career in finance and accounting.

Join a team-focused workplace that encourages collaboration and innovation.

Access training and mentorship to enhance your proficiency in accounting processes and tools.

Play a critical role in ensuring vendor relationships and payment processes run smoothly.

Be part of an organization that values diversity and empowers its employees.

Take the first step toward a rewarding career-apply today!

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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