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Administrative Assistant

Colorado State University • Fort Collins, CO • 13h ago

Position Information

Classification TitleTemporary Hourly

Employment CategoryTemporary

Is this an Hourly position?Yes

Work Hours/Week30-40

Overtime Eligible?Yes

Position LocationFort Collins, CO 80523

Does this position qualify for hybrid or remote work?No

Description of Work Unit

The Colorado State Forest Service is an agency of Colorado State University, and is housed organizationally, in the Warner College of Natural Resources. The CSFS also staffs the Division of Forestry for the Colorado Department of Natural Resources. The CSFS has field offices throughout the state, organized within 4 Areas with a State Office located in Fort Collins on one of the foothills campuses of CSU .

Individual staff members take the lead on one or more program areas and all staff members are expected to assist each other as needed for successful, efficient and effective delivery of services and programs.

Search Contact EmailAudrey.Mcelwain@colostate.edu

Position Summary

Administrative & Financial Support

· Respond to inquiries and identify solutions while adhering to agency policies

· Account tracking, management, and reporting of financial transactions

· Process payments and maintain financial records

· Organize and archive administrative and financial documents

· Utilize CSU financial systems (Kuali)

· Maintain Excel Project Tracking Sheets

· Provide administrative assistance to various staff and divisions

Position Minimum Qualifications

· Excellent written and verbal communication skills

· Experience in an office environment, providing support to professional staff

· Customer service experience via phone, email, and in-person interactions

· Proficient in Microsoft Office Suite (Word, Excel, Outlook), with experience in financial data entry and document formatting

· Strong organizational and time-management skills; ability to independently manage priorities and meet deadlines

· High attention to detail, particularly with repetitive and accurate data entry and financial tracking

· Ability to work 30-40 hours per week independently in a fast-paced, team-oriented, office environment

· Experience handling confidential information and managing sensitive communications with professionalism

· Demonstrated initiative, reliability, and a commitment to quality work

Preferred Qualifications

· Proficiency in database management

· Familiarity with Uniform Guidance 2 CRR Part 200

· Ability to evaluate grantee invoice, payroll, and other documentation for allowability, allocability, and reasonableness.

Posting Details

Working TitleAdministrative Assistant

Posting Number202500615T

DepartmentColorado State Forest Service

Salary Range$23 - $25/hr commensurate with experience

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)

Explore the additional perks of working at CSU here.

For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Close Date09/26/2025

Special Instructions to Applicants

To apply please email a cover letter, resume, and 3 professional references to Audrey.Mcelwain@colostate.edu

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The @type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Essential Job Duties

Job Duty CategoryAdministrative & Financial Support

Duty/Responsibility

· Respond to inquiries and identify solutions while adhering to agency policies

· Account tracking, management, and reporting of financial transactions

· Process payments and maintain financial records

· Organize and archive administrative and financial documents

· Utilize CSU financial systems (Kuali)

· Maintain Excel Project Tracking Sheets

· Provide administrative assistance to various staff and divisions

Percentage Of Time100%

References

Minimum References Required3

Maximum References Required3

Documents Needed To Apply

Required Documents

Cover Letter

Resume

Optional Documents

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