Position Details
Position Information
Department V Pres Finance and Admin (QFA)
Position Title Administrator 3-Unit Bus Ops
Job Title Administrative Director
Appointment Type Professional Faculty
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The Division of Finance and Administration is seeking an Administrative Director. This is a full-time (1.00 FTE ), 12-month, professional faculty position.
The Administrative Director for the Division of Finance and Administration ( DFA ) serves as a strategic and operational leader, ensuring the efficient functioning of the division's administrative operations. Reporting directly to the Vice President for Finance and Administration/Chief Financial Officer ( VPFA / CFO ), this position oversees the division's administrative support structure, including the coordination and supervision of executive and administrative assistants across DFA units. The Administrative Director provides centralized leadership for division-wide organizational logistics, facilitates effective workflows, ensures consistent and professional administrative practices, and supports the VPFA / CFO in achieving the division's mission and goals.
This role requires a combination of strategic planning, operational management, and strong interpersonal skills to foster a culture of service, collaboration, and excellence in support of the division's leadership and operations.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
Administrative Leadership and Oversight (40%)
Lead, supervise, and coordinate the work of executive assistants and administrative staff within the division, ensuring effective administrative operations and service delivery.
Establish and maintain administrative processes, tools, and standards that promote consistency, efficiency, and professionalism across DFA .
Provide training, mentoring, and performance evaluation for administrative staff.
Serve as the primary point of contact for internal administrative coordination across DFA's units.
Executive Office Operations (30%)
Oversee day-to-day operations of the VPFA /CFO's office, including calendar prioritization, meeting preparation, correspondence, and executive-level communications.
Coordinate and manage high-priority, sensitive, and confidential projects for the VPFA / CFO .
Ensure smooth and professional logistical support for executive meetings, retreats, and events.
Support the VPFA / CFO in managing and tracking commitments, deadlines, and strategic initiatives.
Organizational Logistics and Coordination (20%)
Plan, coordinate, and manage division-wide logistics, including retreats, forums, professional development sessions, and other large-scale gatherings.
Oversee systems for travel coordination, procurement, and space/facility logistics for DFA leadership teams.
Ensure administrative systems and processes support DFA's operational and strategic priorities.
Strategic Administrative Support (10%)
Collaborate with DFA leadership on continuous improvement of administrative workflows and organizational effectiveness.
Develop and implement administrative policies, procedures, and guidelines in alignment with OSU policies and DFA's strategic plan.
· Serve on cross-divisional committees and working groups, representing the administrative interests of DFA .
What You Will Need
Bachelor's degree in business administration, public administration, management, or related field,
Five years of progressively responsible administrative or operational management experience, including supervision of staff.
Experience providing high level administrative support of a director-level position or equivalent.
Demonstrated ability to manage complex calendars, logistics, and projects in a high-volume, fast-paced executive environment.
Ability to handle highly sensitive and confidential information with discretion.
Strong interpersonal skills and ability to work effectively with diverse individuals and groups.
Excellent written and verbal communication skills.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Master's degree in business administration, public administration, or related field.
Experience in higher education, large public organizations, or similarly complex institutions.
Experience in developing and standardizing administrative processes across multiple units.
Working Conditions / Work Schedule
Standard office environment on OSU's Corvallis campus with occasional remote work flexibility.
Occasional evening or weekend hours to support special events or urgent priorities.
Pay Method Salary
Pay Period 1st through the last day of the month
Pay Date Last working day of the month
Recommended Full-Time Salary Range $110,000 - $130,000
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/172777
Posting Detail Information
Posting Number P09453UF
Number of Vacancies 1
Anticipated Appointment Begin Date 11/03/2025
Anticipated Appointment End Date
Posting Date 09/22/2025
Full Consideration Date
Closing Date 10/06/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Chris Holland at christopher.holland2@oregonstate.edu
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Starting salary within the salary range will be commensurate with skills, education, and experience.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/173010
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
