Position Details
Position Information
Department Earth, Ocean & Atmo Sci (OAS)
Classification Title Administrative Program Assist
Job Title Administrative Program Assistant: Class Scheduler and Curriculum Coordinator
Appointment Type Classified Staff
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category Regular
Job Summary
This recruitment will be used to fill one full-time Administrative Program Assistant: Class Scheduler and Curriculum Coordinator position for the College of Earth, Ocean, and Atmospheric Sciences at Oregon State University ( OSU ).
The purpose of this position is to provide College-wide coordination and implementation of undergraduate and graduate course scheduling and curriculum proposals within the College of Earth, Ocean, and Atmospheric Sciences ( CEOAS ).
This requires a high level of collaboration with College administration, faculty and staff, and curriculum committees. This position also provides support to the Office of Student Services.
The incumbent in this position collaborates with the Oregon State University ( OSU ) Schedule Desk, and the Registrar's office, in the scheduling of courses and classrooms for the College, and with the Curriculum Management Team for development, tracking, and approval of curriculum proposals for the College. Timely and effective communication with faculty, staff, and students is vital to the successful performance of the duties associated with this position.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
50% - Course/Classroom Scheduling:
20% - Curriculum Coordination:
10% Field Class and trip coordination
20% -Academic Program Assistance:
What We Require
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need
Experience coordinating schedules, maintaining databases, and maintaining electronic records.
Demonstrated proficiency in Microsoft Office Suite; including Microsoft Outlook Exchange and Microsoft Excel. Accuracy, attention to detail, and a high level of confidentiality and integrity.
Demonstrated professional behavior, ability to work independently and as a team member.
Ability to work on multiple projects that may have short and concurrent deadlines.
Effective written and verbal communication skills.
Experience working collaboratively in multicultural or cross-functional teams, with strong interpersonal and communication skills.
What We Would Like You to Have
Demonstrated ability to explain and/or interpret zone scheduling. University classroom scheduling processes and procedures, and academic regulations and policies.
Demonstrated ability to work with faculty and advisors on curricula issues.
Working knowledge of Courseleaf Section Scheduler ( CLSS ), Banner Student Information System (Banner), and Cooperative Open Reporting Environment ( CORE ). OR similar room/curricular scheduling software experience.
Working knowledge of CIM or similar curriculum proposal software.
Working Conditions / Work Schedule
Due to large workloads during certain times of the year (beginning of terms, etc.), time off may not be granted during these times or other anticipated peak workload periods.
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Salary $20.37
Max Salary $30.70
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/81087
Posting Detail Information
Posting Number P05407CT
Number of Vacancies 1
Anticipated Appointment Begin Date 11/15/2025
Anticipated Appointment End Date
Posting Date 09/12/2025
Full Consideration Date 10/15/2025
Closing Date 11/15/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by 10/15/2025.Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Kaplan Yalcin
Kaplan.yalcin@oregonstate.edu
541-737-1230
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/172716
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
