Position Details
Position Information
Department Mathematics (SMT)
Classification Title Administrative Program Assist
Job Title Administrative Program Assistant
Appointment Type Classified Staff
Job Location Corvallis
Benefits Eligible Full-Time, benefits eligible
Remote or Hybrid option?
Employment Category Regular
Job Summary
This recruitment will be used to fill one full-time Administrative Program Assistant position for the Department of Mathematics in the College of Science at Oregon State University ( OSU ).
The primary purpose of this position is to provide administrative and program support to the department which includes, answering phone calls, greeting visitors, providing information, referring visitors to the appropriate offices for assistance, and helping to solve general issues such as registration problems.
The incumbent in this position also undertakes projects assigned by the Department Head, which includes maintaining and updating the university Schedule of Classes, projects related to development and alumni relations, special event organization, developing and generating program reports to be used by the Department Head and other departmental leadership for assessment and unit strategic planning, and calendar coordination. This position also has responsibility for assisting with the mathematics course scheduling processes and ensures compliance with University regulations and policies related to courses and curriculum. This position is responsible for coordination of the Research Experiences for Undergraduate ( REU ) program. Promotion and Tenure (P&T) process coordination is performed by this position, ensuring compliance with University regulations and policies.
The Mathematics Department and the Mathematics and Statistics Learning Center ( MSLC ) are an integral part of the College of Science at OSU . The department educates approximately 6,200 students per term. Students have educational needs ranging from beginning mathematics to doctoral dissertations. The Department of Mathematics is staffed by 57 faculty, 66 graduate teaching/research assistants, 3 professional faculty and 50 undergraduate student workers. The academic staff provides instruction and pursues research interests, graduate students study and teach, office staff provides support which enables the Department and program to function efficiently, effectively, and productively, and undergraduate student employees staff the MSLC and work with instructors as teaching assistants.
The College of Science provides a core instructional role at OSU , supporting the ideals of learning, discovery, and engagement that are the foundation of a land-grant university. The College embraces instruction and research, in disciplines ranging from the physical, mathematical, statistical sciences to the life sciences that are based in unbiased inquiry and a dedication to discovery and innovation. The College of Science is committed to partnering with industry and public agencies to address some of the most compelling challenges of today and tomorrow.
Consistent with the College's Strategic Plan, the person in this position takes a lead in improving administrative processes, increases efficiency and support, and fosters a participative, collaborative, and supportive work climate. The incumbent will be expected to participate in the continuous improvement by monitoring workflow and workload, cross-training and occasionally covering for others, taking a data driven approach to identifying areas of improvement, and offering suggestions for increased efficiency and support.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS :
-Top 1.4% university in the world
-More research funding than all public universities in Oregon combined
-1 of 3 land, sea, space and sun grant universities in the U.S.
-2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
-7cultural resource centers (https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources) that offer education, celebration and belonging for everyone
-100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
-35k+ students including more than 2.3k international students and 10k students of color
-217k+ alumni worldwide
-For more interesting facts about OSU visit:https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers acomprehensive benefits package (https://hr.oregonstate.edu/benefits/prospective-employee) with benefits eligible positions that is designed to meet the needs of employees and their families including:
-Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
-Free confidential mental health and emotional support services, and counseling resources.
-Retirement savings paid by the university.
-A generous paid leave package, including holidays, vacation and sick leave.
-Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
-Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
-Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Future and current OSU employees can use theBenefits Calculator (https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator) to learn more about the full value of the benefits provided at OSU .
Key Responsibilities
45%-Mathematics Scheduling Process Coordinator:
25%- Department and Program Support:
20%-Project Coordinator and Assistant to Head:
8%-Provides support for the Promotion and Tenure (P&T) Process:
2%-Research Experiences for Undergraduates ( REU ) Program Coordinator:
What We Require
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.
What You Will Need
Basic office skills to include experience with multi-line phones, providing exceptional customer service, and use of copy and fax machines.
A working knowledge of Microsoft Office Suite (Word, Excel, Outlook).
Excellent organizational skills combined with the ability to multitask.
Effective written and oral communication skills and language usage.
The ability to work both independently and within a team environment.
Ability to foster an inclusive and accessible learning environment
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
What We Would Like You to Have
Proficiency using Banner, CORE , CLSS , Qualtrics
Working Conditions / Work Schedule
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Salary $20.37
Max Salary $30.70
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/10828
Posting Detail Information
Posting Number P05408CT
Number of Vacancies 1
Anticipated Appointment Begin Date 10/07/2025
Anticipated Appointment End Date
Posting Date 09/16/2025
Full Consideration Date
Closing Date 09/24/2025
Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.Your profile MUST clearly show how you meet the minimum/required qualifications for the position.Resumes are NOT accepted at the application stage for this position.
Cover letters are optional for this position and will not be used for evaluating your qualifications.
Equivalent required experience is based on full-time equivalent (40 hours per week).
PLEASE NOTE :If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact:
Deanne Murray
deanne.murray@oregonstate.edu
541 737 5135
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has "critical or security-sensitive" responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at ourBackground Checks (https://hr.oregonstate.edu/careers/background-checks) website including thefor candidates (https://hr.oregonstate.edu/careers/candidates) section for more details. If you have questions or concerns about the pre-employment check, please contact OSU's Employee and Labor Relations team atemployee.relations@oregonstate.edu.
Supplemental Questions
Read More at: https://jobs.oregonstate.edu/postings/172805
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
