Working Title: Executive Assistant
Job Class: Office & Administrative Specialist, Principal or Exec 2
Agency: MN Department of Natural Resources
Job ID : 89092
Location : St. Paul
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 09/22/2025
Closing Date : 10/13/2025
Hiring Agency/Seniority Unit : Department of Natural Resources
Division/Unit : Commissioner's Office
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $24.12 - $32.54 / hourly; $50,169 - $67,683 / annually (OASP); $26.12 - $36.23 / hourly; $54,329- $75,358 / annually (Exec 2)
Classified Status : Classified
Bargaining Unit/Union : 217 - Confidential/Unrep
FLSA Status : Nonexempt
Telework Eligible : Limited
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
ATTENTION APPLICANTS: This vacancy is being announced at two different job classes at the same time: Office & Admin Specialist Principal and Exec 2. Only one position is being filled; the final class and starting salary is dependent on the successful applicant's qualifications. There is only one Job ID for this vacancy, and you will be considered for the highest classification for which you qualify.
The Minnesota Department of Natural Resources is seeking an Executive Assistant to provide advanced-level administrative support functions to the Minnesota Department of Natural Resources (DNR) Commissioner's Office. The Minnesota DNR is committed to working with all Minnesotans to conserve and manage the state's natural resources, to provide outdoor recreation opportunities, and to provide for commercial uses of natural resources in a way that creates a sustainable quality of life.
The Executive Assistant is part of a multi-person administrative support team that provides seamless coverage and support for all members of the Commissioner's Office. The successful candidate for this position will work collaboratively and independently, under limited supervision, to support the Commissioner's Office executives and other personnel in the execution of their responsibilities. The duties of this position include:
Maintaining and monitoring daily calendars/schedules for the commissioner and deputy commissioner, including prioritizing meeting requests and resolving scheduling conflicts.
Tracking review and signature items and their due dates to help ensure timely completion and ensuring timely information flow among members of the Commissioner's Office and between the Commissioner's Office and others within DNR.
Monitoring the commissioner's general email box and voicemail account, including triaging messages and processing daily mail.
Making travel arrangements and completing expense reports.
Helping to plan meetings/special events.
Formatting and proofreading correspondence.
Contributing to the overall function of the Commissioner's Office through general administrative tasks.
This position also represents the Office of the Commissioner in communications and interaction with internal staff and external stakeholders. The successful candidate for this position must be highly motivated, function both independently and as an integral member of a team, produce accurate work products, anticipate and address issues proactively, and exercise prudent judgment in handling demanding, competing, and shifting priorities.
This position is primarily office-based. The employee may be eligible to telework on a limited basis, which is subject to change based on the needs of the office. If approved for telework, the employee would be required to complete a telework agreement.
Minimum Qualifications
Customer service skills sufficient to provide prompt, courteous, and accurate information to internal and external stakeholders via email, in person, or over the phone.
Advanced interpersonal/human relations skills sufficient to interact effectively with all levels of management and staff and maintain the highest level of confidentiality.
Ability to manage complex/busy schedules and calendars, including prioritizing requests and resolving scheduling conflicts that may arise on short notice.
Organizational skills and the ability to track information, including official documents for review and signature, and manage multiple projects of varying size and complexity.
Demonstrated ability to work independently and as part of a team.
Skills in MS Office and Adobe products sufficient to produce high-quality documents and correspondence, manage workflow, and operate in both virtual and in-person work settings.
In addition to the qualifications listed above, applicants must also meet the following criteria in order to qualify for the Exec 2 classification:
Experience as an executive assistant or office manager that includes interacting with executives and senior managers and their assistants.
Ability to review materials to ensure they are ready for review by Commissioner's Office executives and other personnel and proactively take steps to have any deficiencies addressed for materials that are found to be lacking or incomplete.
Preferred Qualifications
Experience working with or supporting executive-level leadership.
Experience with accounts payable activities and fiscal control procedures.
Experience in a public sector setting, including working with or supporting elected or appointed officials
Additional Requirements
No driving duties are required.
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).
It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:
Conflict of Interest Review
Criminal History Check
Education Verification
Employment Reference / Records Check
License / Certification Verification
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
