Asst to the Dean, CAS Pardee School

Boston University • Boston, MA • 2h ago

Job Description/Duties: The Assistant to the Dean provides high-level
administrative support to the Dean of the Pardee School of Global
Studies. Working closely with the Dean and the Executive Director of
Finance and Administration, the Assistant ensures the smooth operation
of the Deans office and plays a key role in managing projects,
communications, travel, scheduling, and special initiatives. The proper
handling of sensitive and confidential information is required. The
Assistant facilitates effective communication between the Dean and a
wide range of stakeholders across the University and externally,
including the Offices of the President and Provost, academic and program
deans, faculty, center directors, alumni, donors, and community
partners. The role requires a proactive and detail-oriented approach,
sound judgment, discretion, and a high degree of professionalism. Key
Responsibilities: Administrative Support ? Manage the Deans calendar and
schedule, coordinating with internal and external stakeholders at all
levels of the University. ? Arrange travel and meetings; support
logistics for faculty and leadership meetings, including scheduling,
space reservation, agenda preparation, material distribution, and
note-taking. ? Assist with signature initiatives and occasional events
in coordination with the Director of Strategic Affairs and
Communication. Communications ? Review, prioritize, and properly route
all incoming correspondence and inquiries addressed to the Dean. ? Draft
and proofread letters, emails, reports, and remarks; respond to
inquiries with discretion and professionalism. ? Screen incoming calls,
return calls on behalf of the Dean, and redirect as appropriate. ?
Maintain confidentiality regarding sensitive information, including all
personnel matters and faculty reviews. ? Monitor the Deans email account
and coordinate responses, while briefing the Dean on key issues and
meeting @contexts. Office Administration ? In collaboration with the
Executive Director, oversee day-t Required Skills: Required Skills: ?
Bachelors degree with 3 to 5 years of experience as a high-level
administrative assistant to a busy executive, excellent oral and written
communication skills, attention to detail, ability to handle
confidential and sensitive material with the utmost professionalism.
equivalent work experience required. ? Excellent verbal and written
communication skills. ? Exceptional planning and organizational skills.
? Ability to take initiative and ownership of projects ? Demonstrated
ability to handle sensitive issues and maintain confidentiality. ?
Ability to work effectively with culturally diverse groups within an
organization. ? Proven ability to perform duties with professionalism,
flexibility, discretion, judgment, diplomacy, and tact ? Strong
multitasking skills and ability to adapt to changing priorities and meet
deadlines. ? Experience with purchasing and booking travel. ? Prior
experience in higher education administration preferred ? Proficiency in
MS Office, Outlook Calendar, Adobe Suite, and Google Workspace. ?
Availability to support occasional evening or weekend events throughout
the year Please note: This position requires a five-day in-person
schedule. Remote work is permitted only occasionally and at the
discretion of the Deans Office. Please note: Applicants must submit
cover letter for consideration.

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