Admissions Operations Coordinator

Champlain College • Burlington, VT • 6h ago

This job was posted by https://www.vermontjoblink.com : For more information, please see: https://www.vermontjoblink.com/jobs/1296594

The Admissions Operations Coordinator plays a crucial role in ensuring the smooth and efficient processing of student applications. This position is responsible for managing application documents, communicating with stakeholders, maintaining inventory, and providing excellent customer service. An essential job responsibility is student worker supervision, training, and management.

Key Responsibilities:

Application Processing

Manage document processing using Perceptive Content software.

Process and match application documents (transcripts, test scores,

etc.).

Communicate with applicants, schools, and stakeholders to obtain

required documents.

Audit applicant files for completion and accuracy.

Manage Slideroom portfolio submissions, including faculty access and

updates.

Student Worker Management

Recruit, hire, train, and provide professional development for

student workers.

Create and manage student worker schedules.

Develop and maintain training materials and documentation.

Monitor student worker performance and provide feedback.

Serve as a liaison between Operations and Student Ambassadors.

Inventory Management and Print Piece Mailings

Manage Canvas inventory system, re-order supplies and manage the

physical inventory.

Coordinate publication inventory and movement between campuses.

Create and maintain print mail process flows, including letter

templates and reports.

Organize and fulfill weekly print mail jobs.

Collaborate with Marketing to track print mail communications.

Other Duties

Support on-campus event check-in (may include weekends/evenings).

Provide exceptional customer service to prospective students and

families.

Perform duplicate record auditing and resolution in

TargetX/Salesforce.

Provide coverage for other operations staff as needed.

Requirements:

Bachelor\'s degree preferred.

Supervisory experience preferred.

Experience in admissions or higher education is a plus.

Strong organizational and time management skills.

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Proficiency in Google Suite and database systems.

Experience with Salesforce or similar software is a plus.

Working Arrangements:

Full-time (37.5 hours/week), on-campus position based at our main

campus in Burlington, VT

Standard business hours Monday through Friday (8:30am-5:00pm) with

occasional evening and weekend hours for orientation sessions, campus events, and student support activities

Position requires regular interaction with students, faculty, and

staff across campus departments

Comfortable office environment with extensive computer use and

ability to maintain confidentiality in student-centered work

Compensation & Benefits:

Annual Salary: \$44,000

Comprehensive Benefits Package:

Health Coverage: Medical, dental, and vision insurance with HSA

and FSA options

Time off: 16 paid holidays plus generous accrual of paid

vacation, sick and personal leave

Retirement: 403(b) plan with employer matching contribution

Education: Tuition benefits for employees and family members

Wellness: Gym discount and Wellness programs with up to \$300

annual incentives

Security: Short-term and long-term disability coverage, plus

life insurance

Other Perks: Employee Assistance Program (EAP) with counseling

services, access to employee discounts and local/national benefit programs

Application Instructions:

To apply, please follow the link below and submit the following application materials:

Resume/CV

Cover Letter addressing the desired qualifications and how your

experiences contribute to the academic excellence and inclusive community at Champlain College.

The College seeks candidates who can enhance its mission through their work, life experiences, service, teaching, or research. Please include specific examples of how you would contribute to these efforts in your Cover Letter.

To streamline our hiring process and ensure fairness for all candidates, we manage all recruitment communications through our online application system. Please do not call regarding your application status. We\'ll reach out directly if we\'d like to schedule an interview.

The successful completion of a criminal background check is required as a condition of employment.

Champlain College does not discriminate on the basis of race, creed, color, national origin, place of birth, ancestry, religion, age, sexual orientation, sex, gender identity, veteran or military service status, HIV -positiv

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