Workplace Coordinator

Robert Half • Seattle, WA • 2h ago

Description We are looking for a Workplace Coordinator to oversee daily office operations and maintain an efficient, welcoming environment for staff and visitors. This is a Contract position based in Seattle, Washington, requiring strong organizational skills and the ability to manage multiple priorities. The ideal candidate will play a key role in ensuring smooth communication, compliance, and the upkeep of office facilities.

Responsibilities:

Coordinate with leadership and team members to facilitate effective communication and implement operational strategies.

Develop, maintain, and enforce office policies and procedures to support a consistent and productive workplace.

Oversee inventory management for office supplies, ensuring timely restocking and cost-efficient purchases.

Manage onboarding tasks for new employees, including workspace assignments and creating a collaborative environment.

Act as backup support for mail and package dispatching, including handling large shipping volumes when needed.

Supervise office maintenance, cleanliness, and safety to ensure a welcoming and organized space.

Optimize office space utilization to accommodate growth and improve efficiency.

Liaise with building management and external vendors to coordinate repairs, inspections, and facility maintenance.

Ensure full compliance with local, state, and federal regulations, with emphasis on safety and accessibility.

Collaborate with vendors and service providers to ensure adherence to contract terms and quality standards. Requirements - Proven experience in workplace coordination or similar administrative roles.

Strong organizational and multitasking abilities to manage diverse responsibilities.

Excellent communication skills to interact effectively with leadership, staff, and external vendors.

Familiarity with inventory management and logistics processes.

Ability to oversee compliance with regulations related to office operations and safety.

Experience managing budgets and ensuring cost-effective decision-making.

Proficiency in handling mail, dispatching, and workspace assignments.

Knowledge of facilities coordination and office maintenance practices. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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