Temporary Administrative Assistant

Colliers Engineering & Design • Park Ridge, IL • 2h ago

Overview

Colliers Engineering & Design is seeking a detail-oriented and reliable Temporary Administrative Assistant to provide support to our team. This role requires strong organizational skills, basic Excel proficiency, and the ability to manage a variety of administrative tasks. The ideal candidate will be proactive, adaptable, and comfortable working in a fast-paced environment.

Responsibilities

Handle day-to-day office support functions, including sending FedEx packages and visiting the post office for stamps.

Open, sort, and distribute incoming mail.

Coordinate and set up food deliveries for meetings or office events.

Track down receipts and assist with entering credit card statement details into Excel.

Support with collecting and organizing subcontractor documentation (contracts, W-9s, Certificates of Insurance, etc.) from local drives.

Assist with entering purchase orders (POs) into the POR Tracker system.

Perform other administrative duties as assigned to ensure smooth office operations.

Qualifications

Previous administrative or office support experience preferred.

Basic proficiency in Microsoft Excel.

Strong attention to detail and organizational skills.

Ability to manage multiple tasks and meet deadlines.

Strong communication and teamwork skills.

Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

What We Offer

At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.

This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.

We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women's Organization and ongoing philanthropic opportunities.

Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!

Colliers Engineering & Design is an equal opportunity employer (M/F/D/V). We are committed to ensuring that diversity and inclusion continues to be a strategic area of focus, not only as the right thing to do, but as one of the ways we will continue to lead our industry into the future. As part of this responsibility, we are on a progressive journey to foster an environment in which everyone at Colliers Engineering & Design feels respected and comfortable doing their best work while being their authentic selves regardless of background or any other basis protected by applicable federal, state or local law.

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