About Baird & Warner Title Services

Behind every great company is a culture created by the professionals who work there. By sharing ideas, knowledge, and resources with each other, we empower everyone to thrive. Baird & Warner Title Services believes that a full-service, integrated approach can help make real estate transactions seamless. Our team's expertise combined with the best technology available gives us bragging rights: We're one of the top two title companies in Illinois!

Job Summary

The Recording Clerk is responsible for receiving and recording all recordable documents from closing, ranging from deeds, mortgages, release of mortgages, power of attorneys, etc. This is a full-time, on-site position at our Schaumburg office. This is not a remote position.

Responsibilities:

Pull city of Chicago stamps within 7 days of closing

Open FedEx/overnight delivery envelopes and distribute items

Review documents to verify correct verbiage, accurate dates, and resolve issues

Examine deeds, deeds of trust, mortgages and verify all information is correct

Ensure there are no errors in the documents, including verification of correct dates, dollar amounts, and that all signatures and notaries are correct and accurate

Production expectations: Submit for recording 12-15 full closing files a day including pulling the stamps as needed. (12-15 files includes all documents related to that file - i.e. deed, mortgage etc. equals 1 file)

Resolves most issues such as missing information, incomplete, inaccurate or contradictory

Organize and Prioritize files

Audit/Review documents meet counties specific requirements. Note the file with problems and follow up with closers

Orders municipal Transfer Stamps needed

Additional duties as assigned

Requirements

1+ year of relevant experience preferred

Excellent research and organizational skills enable the position to complete the recording process in a timely manner.

Possesses outstanding ability to prioritize and organize multiple simultaneous tasks within strict timelines

Exhibits excellent decision-making and problem-solving skills

Strong attention to detail, accuracy and efficiency in working with a large volume of files

Possesses a strong background in customer service

Good writing and proofreading skills

Self-starter

Able to maintain professionalism and a positive service attitude at all times

Benefits

Medical

Dental

401k with match

Paid Time Off

Volunteer Time Off

Baird & Warner

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Recording Clerk