Departmental Specialist 13 - Project and Process Specialist
Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/5061111)
Apply
?
Departmental Specialist 13 - Project and Process Specialist
Salary
$2,484.80 - $3,708.80 Biweekly
Location
Various, MI
Job Type
Permanent Full Time
Remote Employment
Flexible/Hybrid
Job Number
2301-25-BOE070
Department
Department of State
Opening Date
08/28/2025
Closing Date
9/8/2025 11:59 PM Eastern
Bargaining Unit
NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)
Description
Benefits
Questions
Job Description
This position serves as the Project Specialist supporting the Bureau of Election's (BOE) Operations Division providing accountability and project management functions for bureau-wide projects. Incumbent will lead documentation, planning, development, and implementation of projects resulting from the passage of Proposal 22-1 and related implementing legislation. Incumbent tracks, monitors and analyzing processes to improve support, integration and security protocols for all applications that integrate with the Michigan Transparency Network (MiTN) like, but not limited to, the Qualified Voter File and MiLogin. Incumbent will also support projects created due to the expansion of the Campaign Finance Act, Lobby Disclosure, and Personal Financial Disclosure law.
Position Description - Departmental Specialist 13 (https://mcsc.state.mi.us/AgencyPDFs/PDBOE070.pdf)
The use of AI (Artificial Intelligence) in the selections process (i.e. application, written exercises, cover letter, etc.) with MDOS is not permitted. If it is substantiated that AI was used in the process, your application will be removed from consideration.
MDOSJOBS
Required Education and Experience
Education
Possession of a bachelor's degree in any major.
Experience
Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level.
Alternate Education and Experience
ALTERNATIVE EXPERIENCE QUALIFICATIONS
2 years of Department of State Branch Supervisor 11, 12 or 13 experience with a bachelor's degree
OR
2 years of Departmental Supervisor 11 experience with a bachelor's degree
OR
1 year of Departmental Supervisor 12, 13, or 14 experience with a bachelor's degree
OR
4 years of Department of State Branch Supervisor 11, 12 or 13 experience with a high school diploma or equivalent
OR
4 years of Departmental Supervisor 11 experience with a high school diploma or equivalent
OR
3 years of Departmental Supervisor 12, 13, or 14 experience with a high school diploma or equivalent
Additional Requirements and Information
You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.
Please attach a cover letter and resume to your application. Failure to do so may result in your application being screened out.
If you qualify based on your education, you must attach a copy of your "official" college transcripts (non-official transcripts are not acceptable).
As outlined by Civil Service, an official transcript must bear the applicant's name, college, or university certification (e.g., seal, logo, watermark, or letterhead), date and name of the conferred degree and registrar's signature. Transcripts that do not meet these requirements are considered unofficial. For more information regarding official transcripts,click here(Download PDF reader).
Applicants who possess a degree from a foreign college or university must have their academic credentials evaluated or converted into U.S. educational equivalents unless the degree has been recognized by the Council on Higher Education Accreditation (CHEA). Go toevaluatorsfor a list of accepted organizations that evaluate foreign credentials. Failure to provide this evaluation at the time of application may result in you being screened out of the process.
Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal and driving records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.
View the job specification at:
Job Specification (http://www.michigan.gov/documents/DepartmentalSpecialist\12523\7.pdf)
Accommodations
If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
More details on benefits for our new hires are below:
Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.
Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.
Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.
Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.
Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.
Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan's affordable cost of living, you can explore all that Michigan has to offer.
Updated: 2/28/24
01
Do you possess one of the following? A bachelor's degree or higher in any major. If so, please attach a copy of your official college transcripts; AND/OR Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level.
Yes
No
02
Do you possess one of the following?
None
A bachelor's degree and 2 years of Dept of State Branch Supervisor 11, 12 or 13 experience
A bachelor's degree and 2 years of Departmental Supervisor 11 experience*
A bachelor's degree and 1 year of Departmental Supervisor 12, 13, or 14 experience*
4 years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level
4 years of Dept of State Branch Supervisor 11, 12 or 13 experience* with a high school diploma or equivalent
4 years of Departmental Supervisor 11 experience* with a high school diploma or equivalent
3 years of Departmental Supervisor 12, 13, or 14 experience* with a high school diploma or equivalent
03
Are you related to anyone currently working for the Department of State (Secretary of State)?
Yes
No
04
If you answered "yes" to question #3, please list the name of each relative. If you answered "no" to question #3, please enter "none".
05
Please list all previous names, to include name at birth, and any alias name(s) used. If you do not have any previous/alias names to list, please enter "none".
06
Due to the nature of this position, the Michigan Department of State (Secretary of State) conducts comprehensive background checks that will require the candidate to be subjected; and not limited to: criminal history review, fingerprinting, drug testing, reference checked, and validating documentation to confirm citizenship. Do you accept and comply to these background check requirements?
Yes
No
07
All listed supervisors/employers may be contacted for reference checks. If your NEOGOV application indicates that they cannot be contacted, please document the reason in the work experience box of the NEOGOV application, under the "reasons for leaving" box(es). You will then need to provide the names, phone numbers and relationship (ie. Former Team Lead) of two to three professionals below. If you have indicated that all listed supervisors/employers may be contacted, please enter "none".
08
Did you remember to attach a cover letter and resume to your application? Failure to do so may result in your application being screened out.
Yes
No
09
Did you remember to attach a copy of your official college transcript (if applicable)?
Yes
No
10
Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Failure to answer this question honestly may result in being sanctioned from employment with MDOS. Please select all that apply.
I have been dismissed within the last two years
I have resigned in lieu of discipline or dismissal within the last two years
I have been suspended without pay within the last two years
I have received an unsatisfactory rating in the last two years
I have received a written reprimand within the last two years
I have signed a last chance agreement with MDOS within the last two years
I certify that none of the above circumstances apply to me
11
How many years of experience do you have planning and managing projects with an estimated duration of 6 months to 2 years?
None
Less than 1 year
1-3 years
3-5 years
More than 5 years
12
Describe one project you managed and planned. If you have never managed or planned a project, enter N/A.
13
This position is responsible for developing and monitoring metrics, then making business adjustments based on those metrics. How many years of experience do you have developing and applying metrics to business activities such as work and production performance?
None
Less than 1 year
1-3 years
3-5 years
More than 5 years
14
If you indicated you have experience using metrics to monitor work and production performance, please describe your experience. If you do not possess this experience, enter N/A.
15
How many years of experience do you have in systems analysis and requirements gathering?
None
Less than 1 year
1-3 years
3-5 years
More than 5 years
16
If you indicated you have experience in system analysis and requirements gathering, please describe that experience. If you do not possess this experience, enter N/A.
17
How many years of experience do you have monitoring and controlling projects with more than 20 resources including all project stakeholders (e.g. team members, clients, third party resources, etc.)?
None
Less than 1 year
1-3 years
3-5 years
More than 5 years
18
If you indicated you have experience monitoring and controlling projects with more than 20 resources, please describe that experience. If you do not possess this experience, enter N/A.
19
How many years of experience do you have with the State of Michigan SUITE Project Management Methodology (PMM) or a comparable Project Management Methodology?
None
Less than 1 year
1-3 years
3-5 years
More than 5 years
20
Please describe your experience with using a formal Project Management Methodology. If you do not possess this experience, enter N/A.
21
Describe a time when you created an environment of honesty, inclusion and respect for others. Describe the situation, the actions you took, and the outcome.
22
Please explain why your experience would make you the ideal candidate for this position
23
Are you a current BOE employee or contractor?
Yes
No
Required Question
Employer
State of Michigan
Department
Department of State
Address
SOSEmployment@michigan.gov
P.O. Box 30775
Lansing, Michigan, 48909
Apply
Please verify your email addressVerify Email
