Back to Jobs search

Professional Assistant

Hunton Andrews Kurth • Austin, TX • 2w ago

::: {bind="with: opportunity"}

Job Category

Legal Secretarial

Requisition Number

AUPRO003789

::: {bind="with: $parent"} ::: {automation="trap-focus"}

::: :::

:::

::: {bind="with: renderer"} ::: {bind="with: opportunity"}

Posting Details

Posted:

August 21, 2025

Full-Time

On-site

::: {automation="opportunity-physical-locations"}

Locations

::: {aria-live="polite"} Showing 1 location :::

::: {bind="visible: $index() == 0 andand $parent.showAllLocations() == false"} ::: :::

Job Details

Description

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Professional Assistant for the Litigation team in our Austin office. This position performs specialized and secretarial/administrative duties for the practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives.

RESPONSIBILITIES AND ACCOUNTABILITIES

Maintains a leadership role in both team and firm related projects and activities; assists with lawyer committee work, community service projects and other public relations activities.

Provides general administrative and team-wide e-filing support including, but not limited to, managing attorneys Inbox, updating calendars and contacts, utilizing Foundation where appropriate, reviewing and routing internal and external mail and managing client matter files and folders; monitors and determines action items and appropriate distribution for incoming electronic files received from outside sources (e.g., faxes, client documents, and court filings).

Complies with the firms Client File Maintenance policy for managing the client file for both electronic and hardcopy files. Ensures a central file is maintained for each client matter and (a) all hardcopy files are barcoded and labeled appropriately at the inception of and throughout the life of each client matter and (b) all electronic files are stored in iManage in the appropriate client matter folders. Ensures timely closing of files. Maintains and monitors workrooms to ensure files are in compliance with our Records policy.

Coordinates with assigned attorneys to ensure client/matter electronic materials (emails, documents, etc.) are stored in iManage and not to Outlook folders, drives, etc. Communicates directly with assigned attorneys to determine if assistance is needed to file electronic material appropriately. As needed, provides appropriate level of administrative support to assigned attorneys to manage electronic files (e.g. managing attorneys Inbox, moving emails from Outlook folders to iManage, separating attachments and filing in appropriate files). Works with attorneys and team members to utilize technology to promote less paper in the workplace.

Creates, proofreads and edits letters and complex legal documents from various electronic versions, handwritten drafts, rough notes or tape dictation; drafts transmittal letters and standard memoranda; reviews and proofreads all outgoing materials; performs document cleanup for all external documents, applying document styles as needed, in accordance with firm standards.

Arranges conference calls with clients and other outside parties; has working knowledge of fax, photocopy, videoconferencing and scanning equipment; keeps coverage group abreast of attorneys and assistants schedules (i.e., daily calendar or otherwise); may provide telephone coverage for team and work group; responds to client inquiries.

Arranges appointments, coordinates meetings, reserves conference rooms, arranges for teleconferencing and equipment set-up and coordinates menu needs through caterers; coordinates travel arrangements; prepares and submits timely manual and electronic expense reimbursement and other payment requests; understands and follows firm policies and procedures, coding and approval requirements related to firm and client charges; anticipates needs and proactively seeks to avoid rush and emergency payment requests.

Performs special projects as assigned.

QUALIFICATI

::: :::

Similar Jobs

Banking, Capital Markets Strategy - Director

Accenture • Austin, TX • 26min ago

Finance, Accounting & Banking

Why Accenture Strategy? In the world of strategy today, it is about the future, and in the future, digital technology is disrupting competitive landscapes and creating new opportunities for almost every organization. Thi...

26min ago

Go to Apply

Care Manager (RN)

Molina Healthcare • Austin, TX • 28min ago

Management & Administrative

JOB DESCRIPTION Job Summary Molina Healthcare Services (HCS) works with members, providers and multidisciplinary team members to assess, facilitate, plan and coordinate an integrated delivery of care across the continuum...

28min ago

Go to Apply

Care Review Clinician- NM or TX Residency - Compact license RN/LVN

Molina Healthcare • Austin, TX • 34min ago

Hospital & Medical

JOB DESCRIPTION Opportunity for experienced Utilization Review RN or LPN with a compact license who resides in New Mexico or Texas. This team reviews the prior authorization requests for our New Mexico Medicaid recipient...

34min ago

Go to Apply

TMD - Manager III (State Tuition Assistance Program Manager)

TEXAS MILITARY DEPARTMENT • Austin, TX • 2h ago

Management & Administrative

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00051915 You may apply to the job directly through the...

2h ago

Go to Apply

Moody College of Communication, KUT amp; KUT/X, Hays County Reporter

UNIVERSITY OF TEXAS AT AUSTIN • Austin, TX • 2h ago

Report local news, including newscast spots, feature stories and live interviews aired during daily programming on KUT News and published on our digital platforms. Generates ideas, research topics, writes, reports, mixes...

2h ago

Go to Apply

Sales Execution Specialist (Direct to Consumer Marketing)

Centene Corporation • Austin, TX • 3h ago

Sales & Marketing

You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a diversified, national organization, you'll have access to competit...

3h ago

Go to Apply

DPS - CLD - Forensic Scientist I - VI, Friction Ridge - 6052-6057

TEXAS DEPARTMENT OF PUBLIC SAFETY DEPT 405 • Austin, TX • 4h ago

IT & Engineering

Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00052502 You may apply to the job directly through the...

4h ago

Go to Apply

Shift Supervisor Trainee

CVS Health • Lakeway, TX • 4h ago

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions compan...

4h ago

Go to Apply

Service Coordinator / Dispatcher

Siemens • Austin, TX • 4h ago

Retail & Hospitality

Job Family: Buildings Req ID: 478231 Hybrid remote/in-office Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital w...

4h ago

Go to Apply

Registered Nurse IMC

HCA Healthcare • Round Rock, TX • 4h ago

Hospital & Medical

Description Introduction Do you want to be appreciated daily? Our nurses are celebrated for being on the front line, empathetic for patients. At St. David's Round Rock Medical Center our nurses set us apart from any othe...

4h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.