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Executive Assistant

Aston Carter • Deerfield, IL • 2d ago

Qualifications

High School Diploma required.

4+ years of experience as an Executive Assistant or Senior Administrative Assistant.

Experience working with global teams and internal/external business partners.

Exceptional Outlook calendar management and scheduling skills.

Exceptional knowledge of PowerPoint, Word, Excel, Outlook, and computers/systems.

Highly proficient in invoice/PO processing.

Exceptional knowledge of Zoom, WebEx, Teams, and video conferencing.

Job Description

The Executive Assistant plays a meaningful role on the team, providing dedicated support to executives as well as support for their function as a whole. You will have exposure to senior levels of the organization, partnering with other Executive Assistants and external stakeholders as part of the day-to-day responsibilities. Our Finance function supports business leaders to engage with healthcare providers, patients, and regulators to address unmet medical needs through innovation and evidence dissemination to optimize the impact and ensure patient safety of the company's products and therapies.

Qualifications:

High school diploma or GED (required).

4+ years of recent experience as an Executive Assistant or Senior Administrative Assistant.

Proven success working with global teams and external partners.

Expert-level skills in Outlook calendar management and Microsoft Office Suite (PowerPoint, Word, Excel).

Proficiency in Zoom, WebEx, Teams, and video conferencing tools.

Strong experience with invoice and PO processing.

Responsibilities

Coordinate and manage schedules for corporate leaders.

Build and prepare correspondence and complex presentations.

Develop databases and spreadsheets.

Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination.

Prepare expense reports and manage department credit line for purchases.

Apply and implement internal policies and provide training as needed.

Support departmental projects and coordinate departmental meetings and events, including in-person, virtual, or hybrid events.

Preferred Qualifications:

Associate's degree.

Professional certification.

Experience using Coupa for invoicing.

Experience using Concur for expense reports.

Leadership role in providing administrative support and management of internal and external events.

Work Environment

Will work on a hybrid schedule.

Work schedule is Monday through Thursday onsite and work from home on Friday. Typical hours are approximately 8 am to 5 pm, with some flexibility required.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Deerfield,IL.

Application Deadline

This position is anticipated to close on Sep 8, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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