Property Administrator

Robert Half • Santa Clara, CA • 2w ago

Description

Job Summary:

We are looking for a reliable and organized Property Administrator to join our dynamic team. In this role, you will support the day-to-day operations of property management by providing administrative assistance, communicating with tenants and vendors, and ensuring seamless coordination of property-related tasks.

Key Responsibilities:

Act as the primary point of contact for tenants and vendors, answering inquiries and addressing concerns promptly.

Assist with lease administration, including tracking renewals, expirations, and updates.

Maintain accurate records of property-related documents, including leases, contracts, and tenant correspondence.

Coordinate and schedule property repairs, maintenance, and inspections with vendors or contractors.

Handle incoming and outgoing correspondence and maintain organized filing systems.

Process and track invoices, utility bills, and other property-related expenses.

Assist in preparing reports, budgets, and property-related documentation.

Manage and follow up on tenant work orders and service requests.

Monitor and ensure compliance with building codes, safety regulations, and lease agreements.

Support the property manager in day-to-day tasks and special projects as required.

Requirements

Required Skills & Abilities:

Strong attention to detail and highly organized in managing multiple tasks.

Excellent verbal and written communication skills for effective interaction with tenants, vendors, and colleagues.

Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and property management software (preferred).

Customer-focused mindset with a professional and approachable demeanor.

Ability to handle issues with discretion and resolve conflicts diplomatically.

Strong time management skills and the ability to work independently or within a team.

Education & Experience:

High school diploma or equivalent required; associate or bachelor's degree in business administration, real estate, or a related field preferred.

2-4 years of experience in property administration, real estate, or a similar administrative role preferred.

Familiarity with property management operations, lease agreements, and related processes is a plus.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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