Position Title:
Administrative Assistant
Job Description:
HINDS COMMUNITY COLLEGE
Job Descriptions
JOB TITLE: Administrative Assistant REPORTS TO: Dean of Nursing/ Dean of Health Sciences
DEPARTMENT: Associate Degree Nursing
EXEMPT: No
VICE PRESIDENT: Vice-President for Academic, Transfer and Health Sciences
GENERAL STATEMENT OF THE FUNCTION
All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students. This position includes a variety of tasks involving the day-to-day operation of the associate degree nursing department. Relieves officials of clerical work and minor administrative and business detail by performing the following essential duties.
QUALIFICATIONS REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires and individual with strong organizational and time management skills, proficiency in Microsoft Office Suite and office equipment, ability to handle confidential information with discretion, excellent written and verbal communication skills, and knowledge of academic and healthcare terminology.
EDUCATION AND/OR EXPERIENCE
High school diploma or general education degree (GED); and three years as a secretary on a full-time basis; or two years of college with courses in secretarial science and two years experience. Ability to @type from plain copy at the rate of 50 correct words per minute and transcribe dictation from a machine. Ability to perform at high levels of proficiency. Must have knowledge of computer operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Maintain knowledge of diversity-related issues, legislation, and best practices.
Routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
Prepares correspondence, reports, and data for accreditation and regulatory agencies.
Coordinates copying, scanning, and distribution of instructional materials.
Maintains office supplies and orders replacements as needed.
Monitors and processes work orders for facility or equipment needs.
Maintains electronic and paper filing systems for academic, administrative, and accreditation records.
Assists in compiling data for program evaluation, accreditation self-studies, and annual reports.
Maintains strict confidentiality of student and personnel records.
Supports faculty and directors with special projects as assigned.
Provides backup assistance to other administrative staff during absences.
Transcribes and prepares accurate minutes from recorded or live meetings.
Composes and @types routine correspondence.
Files correspondence and other records.
Answer telephone and give information to callers or route calls to appropriate official.
Schedules appointments for employer.
Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person.
Compiles and @types department reports.
Records minutes and maintains electronic file of staff meetings.
Make copies of correspondence or other printed materials.
Prepares and inputs examination content into the designated computer software system for faculty use.
Perform other duties that may be assigned by the appropriate authority.
SUPERVISORY RESPONSIBILITIES: None
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, taste and smell. The employee is frequently required to sit.
The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate, and the employee is occasionally required to perform job responsibilities outdoors and off site.
We promote a culture of inclusion for all employees that respects individual strengths, ideas, and capabilities. We believe that our differences enable us to make better decisions, drive innovation, and deliver better results **.
Mission**
Hinds Community College is committed to moving people and communities forward by helping develop their purpose, passion and profession.
Vision
Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi.
Values
Hinds Community College aspires to the following IDEALS:
Integrity
Diversity
Excellence
Accountability
Leadership
Stewardship
In compliance with Title VI of the Civil Rights Act of 1964, Title IX, Education Amendments of 1972 of the Higher Education Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity, equity, and inclusion for employees and students to collaboratively learn, work and serve our communities.
The following have been designated to handle inquiries regarding these policies:
EEOC Compliance: The Office of Human Resources
Box 1100 Raymond MS 39154; Phone: 601-857-3396 or Email: EEOC@hindscc.edu .
Title IX : Vice President Student Services, Title IX Coordinator
Box 1100 Raymond MS 39154; Phone: 601-857-3353 or Email: TitleIX@hindscc.edu .
Full Time/Part Time:
Full time
Position Type:
12 Month 260 Days
Job Classification:
Hinds
Scheduled Hours:
37.5
