This job was posted by https://www.azjobconnection.gov : For more
information, please see: https://www.azjobconnection.gov/jobs/7160983
Description of responsibilities:
Performs a variety of general office duties including assisting
customers at counter, answering telephone calls, corresponding by
e-mail and letters, picking up and delivering mail to the Board of
Supervisors Office and distributing mail to staff, and may be
required to order office supplies.
Provides customer service to the public by responding to requests
for information, answering questions on permit requirements and
associated fees; explains policies, procedures, codes, standards and
enforcement; provides assistance to the public within the scope of
authority and training.
Assists the public with preparation of applications for accuracy and
completeness.
Answers emails, phone inquiries, directs calls to appropriate
parties, takes messages and routes to appropriate parties.
Acts as receptionist in receiving and screening visitors/callers,
provides information to inquiries regarding departmental activities
and functions.
Prepares agendas and minutes for Planning & Zoning Commission and
Board of Adjustments.
Distributes agenda packets for Planning & Zoning Commission and
Board of Adjustments.
Prepares legal notices for publication in newspaper and posting at
the property for zoning applications.
Processes land splits with considerable research and verifications.
Attends commission meetings, takes notes, prepares minutes.
Calculates, assigns and reports new addresses to various entities.
Maintains address database for the county, verifies addresses for
various departments.
Maintains office supply inventory and orders supplies as necessary.
Prepares quarterly Planning & Zoning reports.
Prepares demands for payment.
Maintains log for zoning applications where application numbers are
assigned for rezoning, conditional use permits, use permits,
variances, administrative variances, etc.
Reviews incoming plans and permit requests for completeness and
compliance to regulations.
Inspects, reviews and processes documents according to department
and division policies and procedures.
Accepts or rejects applications.
Calculates and determines permit and application fees.
Approves and issues permits.
Forwards applications and supporting documentation to appropriate
staff for review and comment.
Provides technical information to staff as authorized and alerts
staff to potential problems and issues.
Creates customer parcel and permit files.
Enters data information and documents into computer and manual
filing systems.
Compiles and maintains accurate and detailed records.
Maintains and updates computer files regarding permits and project
submittals.
Researches and maintains permit and inspection records, plans and
maps.
Maintains corresponding filing systems and computerized data bases.
Completes public records requests.
Schedules inspections based on geographic location, time constraints
and workload.
Compiles information for inspectors.
Receives and processes monies.
Prepares and makes bank or treasury deposits.
May be required to prepare and distribute reports detailing
financial activities.
Notarizes Documents.
Maintains high standards of confidentiality.
Other duties as assigned or required.
Answers inquiries providing information on departmental services and
functions.
Conducts research on special projects as assigned.
Performs other duties as required.
