10-Month Program Assistant - Pupil Services

Downingtown Area School District • Downingtown, PA • 8h ago

Position: Program Assistant - Pupil Services Location: Administration Building/Central Office Start Date: As soon as possible Specifications: 7.50 hours per day, 5 days per week, for 10 months per year (210 contract days) with benefits Pay rate: $22.39 per hour

Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you!

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.

At the Downingtown Area School District we value our employees. We seek to hire new staff who:

Communicate openly to build relationships and trust

Partner with team members to see the TEAM succeed

Demonstrate a growth mindset and seek ongoing opportunities for growth

Embrace and support a safe and inclusive environment

Eagerly and enthusiastically support student learning

Strive to be kind and reflective

Focus on the solution and put people first

Lead by example!

Job Summary: Supports daily and strategic operations of the Pupil Services by providing exceptional administrative and customer service. This role ensures compliance with federal and state regulations, maintains accurate billing processes, supports staff training, and assists in the effective management of medical assistance (MA) and school-based access programs (SBAP).

Qualifications: To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skills and/or ability necessary. This position description does not express or imply that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-related duties requested by the supervisor.

High school diploma with a minimum of three years experience in a similar position

Knowledge of standard office procedures and practices.

Ability to handle multiple tasks simultaneously.

Proficient secretarial skills, including organizational skills and the ability to meet deadlines.

Strong technology skills, including but not limited to all tools in the Office and Google Suites.

Proficiency in the use of technology for individual and system management, communication, and research.

Strong mathematical, verbal, and written communication skills.

Ability to make decisions independently, as well as to execute assignments of administrative detail as delegated.

Must have a high level of interpersonal skills to handle sensitive and confidential situations and information.

Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.

Candidate must adhere to all local, state, federal, and school code requirements for employment.

Duties & Responsibilities: (The description below is abbreviated. Other duties will be assigned by management)

Prioritize and manage administrative tasks, ensuring timely completion.

Collaborate with department supervisors and assistants for accurate communication and coordination.

Audit invoices (CCIU, agency paraprofessionals) to ensure correct billing and resolve discrepancies.

Process and maintain medical access data, including MA eligibility and billing.

Review IEPs to identify billable services and ensure compliance.

Verify MA eligibility for new and existing students and distribute eligibility updates.

Maintain and distribute "Release to Bill" forms and procure authorized medical approvals.

Review and reconcile provider service logs to align with IEP goals and ensure data accuracy.

Coordinate with transportation for MA reimbursement processes.

Organize and deliver MA service log training for staff.

Monitor MA billing sites and manage exceptions, reporting, and credential verifications.

Communicate with families regarding MA consent and assist with the application process.

Update student and provider data in billing systems (e.g., MaxCapture) to reflect current information.

Oversee and reconcile service logs, resolve errors, and manage documentation requirements.

Administer the Random Moment Time Study (RMTS) process, including quarterly submissions, staff notifications, and compliance checks.

Monitor updates to SBAP regulations, ensure district compliance, and communicate changes to leadership.

Attend state-provided training sessions on MA programs and report updates to the Director.

Coordinates paraprofessional credential of competency documentation.

Paid Time Off

10 sick days annually

3 personal days annually for full-time employees; 2 annually for part-time

9 paid holidays per year

DASD Benefits Information: Select Health Benefits a la carte - Only pay for what you need

Medical Coverage through IBX - PPO plans only

No Primary Care Physician necessary

No referrals required

IBC has extensive local and national networks

Prescription Coverage through CVS/Caremark

Dental Coverage - Delta Dental Active PPO

Allows use of in-network and out-of-network providers

Vision Coverage - Vision Benefits of America (VBA)

Tuition Reimbursement Pro-rated 75% of tuition if grade of 'B' or better is attained; limit 12 credits per year.

Salary Increases Minimum of 3.3% per year

Retiree Benefits

Personal Days Payout

Sick Days Payout

EOE

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