Administrative Assistant (Admin Assistant)

PORTERVILLE SHELTERED WORKSHOP • Porterville, CA • 1w ago

Job Summary: This position functions within an office environment involving regular interaction and front office support for the PSW Administration department. This position upholds a professional presence while fostering a welcoming and supportive environment for applicants, families, community partners, and PSW employees. This position will be responsible for ensuring the smooth day-to-day operation of the office, managing communications, and assisting with scheduling, documentation, and general administrative tasks.

Work Duties: Provide front office support, greeting visitors and directing them accordingly. Maintain a professional and welcoming attitude to all guests. Adhere to assigned schedules, including meal and rest periods. Answer phones, transfer calls, and take messages promptly and distribute. Maintain visitor logs, ensuring all visitors sign in and out. Assist in the distribution of mail, documents, and other materials, as needed. Set up and arrange/schedule meeting rooms as needed. Prepare minutes of meetings, reports, @type documents and distribute copies. Maintain organized records. Update/upload into data base individuals served information (referral information, IPPs, purchase orders, medical information, etc. if applicable). Complete intake information for both walk-ins and phone inquiries. Prepare mail outs for correspondence, memos, and forms as required. Coordinate the ordering of supplies with departments. Obtain and organize receipts, code to correct department and account. Maintain and scan documents for filing. Facilitate communication between visitors, program departments, and families during pickups and drop-offs. Direct visitors or applicants to the Human Resources department when necessary. Possess knowledge of PSW, Program Services and Business Service programs to accurately direct inquiries. Support front office communication with families, community partners, and colleagues. Perform additional duties as assigned.

Required Experience: Proven experience as an Administrative Assistant or with office management systems and procedures. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other related software Excellent written and verbal communication skills, grammar, spelling, and punctuation Strong organizational and multitasking abilities Time management skills and attention to detail

Preferred Qualifications Bachelors degree Certificate from a business college or accredited university Bilingual communication skills (if applicable)

Required Education: Associates degree High school diploma or equivalent from an accredited institution

At-Will Employment Statement: Employment with PSW is at-will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law. Nothing in this job description or any company policy shall be construed to alter the at-will nature of the employment unless explicitly stated in a written agreement signed by both the employee and an authorized company representative.

Similar Jobs

Customer Service Associate

Walgreens • Porterville, CA • 4d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

4d ago

Go to Apply

Fitness Sales Manager

Anytime Fitness • Porterville, CA • 1w ago

Management & Administrative

Job Opening: Fitness Sales Manager at Anytime Fitness Location: Porterville, CA Type: Full-Time Lead with Purpose. Grow with Heart. At Anytime Fitness, we're not just running gyms-we're enriching lives. As a Fitness Sale...

1w ago

Go to Apply

Retail Merchandiser

Acosta Group • Porterville, CA • 2d ago

Retail & Hospitality

Retail Merchandiser General Information Location: PORTERVILLE, California, 93257 Ref #: 95724 Function: Merchandising Employment Duration: Part-time Description and Requirements CROSSMARK is seeking an energetic, creativ...

2d ago

Go to Apply

CA Staff Pharmacist FT

CVS Health • Porterville, CA • 1w ago

Hospital & Medical

At CVS Health, we're building a world of health around every consumer and surrounding ourselves with dedicated colleagues who are passionate about transforming health care. As the nation's leading health solutions compan...

1w ago

Go to Apply

Senior Accountant

EAGLE MOUNTAIN CASINO • Porterville, CA • 2w ago

Finance, Accounting & Banking

::: {#jobTitle-row} Senior Accountant {#senior-accountant name="jobTitle"} ::: ::: {#csrf-row} ::: ::: {#main} Job Details ::: {#local_row aria-label="Job Details"} ::: {#jobDetailsLeftColumn} ::: {#Job Location-row} Job...

2w ago

Go to Apply

Medical Assistant (MA)

Sequoia Family Medical Center • Porterville, CA • 2w ago

Hospital & Medical

Job Summary:The person in this position will report to the Medical Assistant Supervisor. Will perform their duties and the necessary functions required in accordance with established policies and procedures as a trained...

2w ago

Go to Apply

(USA) Technician, Refrigeration/HVAC

Walmart • Porterville, CA • 2w ago

IT & Engineering

Position Summary... What you'll do... Supermarket Rack Refrigeration HVAC Technician Are you on the lookout for an exciting career opportunity within a dynamic team? Walmart is expanding our workforce across local retail...

2w ago

Go to Apply

(USA) Maintenance Manager (fashion, Import, Jewelry, Regional, Returns, Sam's, Wm.com)

Walmart • Porterville, CA • 2w ago

Retail & Hospitality

Position Summary... What you'll do... Communicate with or to individuals or groups verbally andor in writing eg customers suppliers associatesDrive and implement the business plan for area of responsibility to achieve fa...

2w ago

Go to Apply

Project Admin - Construction

Tutor Perini • Porterville, CA • 3w ago

Trucking & Construction

NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION Applicants must be eligible to work in the United States without visa sponsorship now or in the future Tutor Perini Building Corp. is seeking a Project A...

3w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.