Civil and Criminal Journal Clerk

Trumbull County Clerk of Courts • Warren, OH • 6d ago

SUMMARY: Under direct supervision, performs clerking task by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include the following. Other related duties shall be assigned, as needed.

55% Journalizes entries (counts each page when journalizing) on computer of court docket from Common Pleas Judges and Magistrates. Records (time-stamps) all court orders signed by the Common Pleas Judges and/or Magistrates. Dockets Voluntary Dismissals, scans and sends to Judges/Magistrates. All entries are barcoded and scanned through High Volume Scanner. Mails notice of Court Entry (with 3-day stamp) to attorneys of record. Closes criminal/civil cases on Supreme Court Report.

25%Journalizes Board of Revision Cases and mails entries. Answers correspondence regarding status of civil and criminal cases; Journalizes Grand Jury bills from the report, and expungement records. Certifies copies of Journal Entries. Releases Judgment Liens/Tax Liens and closes cases on Supreme Court Report. Sort Judgment entry mail to all Judges.

10% Waits on public at counter, including, but not limited to: receipting monies, filing of new appeals, new complaints, record notary certificates, @types criminal bonds, and assists by answering the telephone. Consolidates any cases ordered by Judges, Processes Authentication Copies of Entries.

5%* Prints dismissal list at end of month and prints Bail Bond Guilty Report at the end of month.
5%* Files all other office forms, commissions, search warrants, certifications of notary by mail, etc. in the miscellaneous docket (in re). Felony cases are checked for CSI to complete the BCI Report.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE: High school diploma or general education degree (GED) and one (3) to three (3) months related experience IN CLERK'S OFFICE and/or training; or equivalent combination of education and experience. Individual MUST be computer literate.

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LANGUAGE SKILLS:** Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

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REASONING ABILITY:** Ability to apply common sense understanding to carry out detailed, but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

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PHYSICAL DEMANDS:** The physical demands described here are representative of those that must be met by an employee to successfully perform the essential

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