Finance/Payroll Clerk

City of Farrell • Farrell, PA • 1d ago

The Finance/Payroll Clerk performs highly technical administrative duties and tasks related to accounting, account reconciliations, financial reporting, word processing, spreadsheet management, and daily deposits. Some routine tasks are confidential and must be performed effectively and in accordance with the appropriate protocols.

Responsibilities:

General Financial Management

Follow established accounting procedures and generally accepted accounting standards for governmental accounting to record and calculate various data as required.

Ensure that the city account structure is consistent with the DCED Chart of Accounts.

Adhere to established standards to perform reconciliation of funds.

Follow established procedures and standards to complete various accounting functions using the City's accounting software, including posting deposit information.

Process invoices for the accounting software, make all accounting entries, and prepare checks.

Prepare, post, verify, and record resident payments and transactions related to accounts receivable.

Maintain and update vendor files, including name or address changes, mergers, or mailing.

Balance and maintain appropriate revenue and expenditure records.

Balance source data with computer generated reporting.

Oversee the preparation of payroll processing tasks.

Create and maintain spreadsheets for various payable items, including payroll withholding.

Establish quality control procedures to ensure accurate reporting.

Prepare and quality control monthly and end of year closing routines.

Prepare and create monthly reports for the Manager and Council that include budget to actual report, balance sheet report, and cash flow report.

Prepare material for annual audit and assist independent auditors with preparing required reports to meet state deadlines.

Install and maintain anti-fraud and internal control measures.

Complete tax exemption certificates, W9's, and credit applications for various vendors/suppliers.

Provide regular reports to the Manager relating to any problems or concerns.

Perform tasks as required by the City Manager.

Complete DCED Filings; including, Municipal Tax Information Form, Survey of Financial Conditions, Municipal Report of Elected and Appointed Officials, Annual Floodplain Activity

Calculate, prepare, and certify the annual service tax credits for the volunteer firefighters.

Complete and file annual Liquid Fuels MS965, Act 13 Impact Fee Report, Annual Recycle Report, Act 904 Grant.

Complete and file annual Pension Data Requests, Pension AG 385, Act 205 (even years), MMO Worksheets, and the MRM Payroll Audit Report.

Qualifications:

Education and Experience

Bachelor's degree in public management, accounting, business management, or a related area of study preferred.

Five (5) years' experience in bookkeeping, accounting, or financial management in a local government operation or similar engagement

Familiarity with governmental fund accounting processes

A combination of relevant education and experience may be considered.

Must be a United States citizen.

Necessary Knowledge, Skills, and Abilities

Strong background in governmental fund accounting

Knowledge and experience with accounting software

Working knowledge of computers and electronic data processing including but not limited to Word, Excel, Outlook, and PowerPoint

Working knowledge of modern office practices and procedures.

Excellent written and oral communication and interpersonal skills -- ability to present information in a clear and concise manner.

Computational skills, manually and with a calculator

Problem solving skills; the employee must be able to resolve discrepancies and answer questions.

Ability to deal with residents, business owners, employees, and others on a professional basis.

Ability to speak fluent and clear English.

Ability to @type accurately and with reasonable speed.

Precise and attentive to detail.

Ability to perform well under pressure and within strict deadlines.

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